Project CSC 16770 "Elevator Mechanical Upgrade" - SP470217C0010

Service Requirement Summary; PR: 68328402 FR: 200066884 PSC: J099 CLIN: 0001 Material: V00010400 "Maintenance/Repair of Miscellaneous Equipment". Description: Project CSC 16770 "Elevator Mechanical Upgrades, Building 20". Firm-Fixed-Price Acquisition Unrestricted Acquisition with FAR 19.1307 "Price Evaluation Preference for HUBzone Small Business Concerns". Period of Performance: 365 days (After the Notice to Proceed Letter) FOB Inspection at Destination (DoDAAC# SC0707) Acquisition Authority: Federal Acquisition Regulation (FAR) Part 37, "Service Contracting"; FAR Part 15,"Contracting by Negotiation"; and (FAR) Part 12 "Acquisition of Commercial Items" regulations and procedures will be utilized. Delivery Location: Defense Logistics Agency Land and Maritime, Building 20 Unit of Issue: JB (JOB). This project is estimated between $500,000 and $1,000,000 One Time Purchase without options. NAICS: 811310 Business size: 7.5 MIL Description of Work 1.1 GENERAL: Work shall include all supplies, materials, equipment and labor to remove and replace door operators (elevators 1-12), door clutches (elevators 1-12), car door restrictors (elevators 1-12), interlocks (elevators 1-12), car and hoistway door rollers (elevators 1-12), car and hoistway door hangers(elevators 1-12), hoistway door tracks (elevators 1-12), traction machines/rope grippers (elevators 1-15) and hoist ropes (elevators 1-15) serving the existing building 20 elevators. In addition, testing and inspection of all the elevators will take place after completion of all work. The Contractor shall furnish all labor, material, supplies, equipment, tools, delivery, disposal and supervision required in performing all operations in conjunction with this project complete, in strict accordance with these specifications and Contract Drawing No. 4-572 subject to the terms and provisions of this contract. This section of the specifications is applicable to all other sections herein. This is an occupied building and therefore all work shall be done in a manner to cause minimum interference with the operation of the building. The Contractor shall not interrupt any services in the building without expressed written permission by the Contracting Officer. Prior to beginning work, the Contractor shall submit a detailed schedule reflecting the work required, the actual elevator shut-down date, and the length on construction, indication major milestones along the path. It is the Contractors responsibility to complete the work in the time allocated. The elevator must not be shut down until the materials are on site. If elevated work is required within the elevator shaft then a fall protection plan must be submitted to the contracting officer for approval. - 1.1.1 CODE AND STANDARD REFERENCES: a) All codes and standards referenced in this specification will be to the edition of the references as detailed in this section. All materials, work and services to be performed under these specifications shall be in compliance with the Codes listed in this section. b) Comply with applicable building Codes and elevator Codes at the project site, including but not limited to the following: 1) International Building Code (IBC) 2015. 2) American Society of Mechanical Engineers (ASME) A17.1-2016 Safety Code for Elevators and Escalators. 3) ASME A17.3-2015 Safety Code for Existing Elevators and Escalators. 4) ASME A17.2-2014 Guide for Inspection of Elevators and Escalators. 5) NFPA 70, National Electrical Code (NEC) 2017. 6) NFPA 72, National Fire Alarm Code, Current Edition. 7) NFPA 101 Life Safety Code, Current Edition. 8) O.S.H.A. Requirements for construction and repairs of existing buildings. 9) Elevator Industry Field Employees' Safety Handbook 2015. 1.2 CONTRACT DRAWINGS: The contract drawings indicate the extent and general arrangement of the existing facilities, new work, materials and equipment installations. If any departures from the contract drawings, other than minor adjustments, are deemed necessary by the Contractor, details of such departures and the reasons therefore shall be submitted to the Contracting Officer or their authorized representatives soon as practicable for approval. No such departures shall be made without the written approval of the Contracting Officer. 1.3 MATERIALS AND EQUIPMENT: Unless otherwise specified or indicated on the drawings, all materials used in this project shall be new and shall be in compliance with respective material specifications indicated. Materials shall be the standard products of a manufacturer regularly engaged in the manufacture of the product. Items of material/equipment shall essentially duplicate material/equipment that has been in satisfactory use at least two years prior to bid opening. 1.3.1 Materials and equipment shall be installed in accordance with the approved recommendations and instructions of the manufacturer for obtaining conformance with the contract documents. 1.3.2 Materials delivered to the site shall be inspected for damage, unloaded, and stored with a minimum of handling. Storage facilities shall be provided by the contractor at the job site for maintaining materials at temperatures and conditions recommended by the manufacturer. Storage accommodations shall afford easy access for inspection and identification of each shipment. 1.3.3 Warranty of Service: In addition to the warranty clause as specified in FAR 52.246-20 and (May 2001), the Contractor shall provide to the Government, upon the completion of the project, the standard warranty of the material/equipment offered by the manufacturer which extends beyond the one year warranty of service. 1.4 VERIFICATION OF DIMENSIONS: In addition to the "Site Investigation and Conditions Affecting the Work" clause under FAR 52.236.3 (Apr 1984), the Contractor shall familiarize himself thoroughly with all details of the work and working conditions, verify all critical dimensions and other data in the field, and advise the Contracting Officer or their authorized representative of any discrepancy before performing any work. 1.5 COORDINATION AND COOPERATION: The Contractor involved in the performance of this project shall coordinate the work to eliminate delay and shall submit, in a format provided by the Contracting Officer, within five (5) days after date of Notice to Proceed, a schedule of operations to the Contracting Officer or their authorized representative, for approval. All work shall be performed in strict accordance with the schedule of work approved by the Contracting Officer, unless any delay is found excusable within the meaning of the default clause, referenced elsewhere herein. The Contractor's central point of contact on this project will be the Contracting Officer, who will be assisted by the government project engineer and the government construction inspector. The areas at which the work is to be performed may remain active and operational during the performance of this contract. It is imperative that all work performed under this contract be scheduled and phased to minimize disruption of utility systems, personnel, vehicular traffic and provide accessibility to the buildings at all times. 1.6 DAILY ACTIVITY REPORTS: Shall be submitted by the Contractor to the Contracting Officer, or Government Inspector each day activity or work occurs at the job site. The daily report shall include the date, contract number and title, report number, contractor's name, weather conditions, work location, description of activity or work performed, safety actions, work hours, personnel, equipment, subcontractors, deliveries, and other pertinent information. 1.7 INTERRUPTIONS OF UTILITIES: 1.7.1 No utility services shall be interrupted or blocked off without approval of the Contracting Officer or their authorized representative. 1.7.2 Scheduling for interruption, shutdown of services shall be submitted in writing to the Contracting Officer or their authorized representative not less than SEVEN (7) days prior to date of all proposed interruptions. The request shall give the following information: (1) Nature of utility or system (sewer, water, electrical, fire sprinkler system, etc.) (2) Size of line and location. (3) Buildings, Services, and Equipment Affected. (4) Hours and date, estimated length of time of interruption 1.8 RECORD DRAWINGS: The Contractor shall maintain record drawings on file at the project site. As part of the final inspection and acceptance, the Contractor shall furnish the Contracting Officer or their authorized representative three (3) complete sets of Record Drawings. Record Drawings shall be kept up to date during the process of work and shall be made available to the Contracting Officer, or their authorized representative, upon request. 1.9 PROTECTION FROM DAMAGE: In addition to FAR 52.237-02 "Protection of Government Buildings, Equipment, and Vegetation" (Apr 84), the contractor shall take all the necessary precautions to protect Government equipment and property at the job site, and shall be responsible for any damage to the equipment and property that may occur as a result of his negligence in connection with the prosecution of the work performed. Damage to Government equipment or property shall be repaired by the Contractor at his expense. 1.10 DUST CONTROL: The amount of dust resulting from any work performed shall be controlled to prevent the spread of dust and to avoid creation of a nuisance in the surrounding area. Use of water will not be permitted when it will result in, or create, hazardous or objectionable conditions such as ice, flooding and pollution. 1.11 CLEAN-UP: The contractor shall comply with FAR 52.236-12, "Cleaning-Up" (Apr 84). In addition, upon completion of the work at the end of each work shift, the contractor shall leave the premises in a clean and neat condition satisfactory to the Contracting Officer. Drop cloths or other suitable methods shall be used as required to protect the equipment and the personnel. Contractor shall remove the rubbish and debris from Government property daily, unless otherwise directed. 1.11.1 Remove and transport all debris and rubbish from the project site in a manner that will prevent spillage from streets and adjacent areas. The contractor shall comply with all applicable Federal, State and Local hauling and disposal regulations. 1.12 FINAL INSPECTION AND ACCEPTANCE: Upon completion of the entire project a final inspection will be performed by the contractor, the Contracting Officer or their authorized representative and authorized representatives from the Facilities Engineering Division, DS-FCI (Construction Administration Office, Operations & Maintenance Office and Engineering Office. Notes: (X) The solicitation will be available in FedBizOpps on its issue date of 05/22/2017 (X) The Small Business size standard is $17,500,000 (X) Specifications, plans or drawings are available and attached to the solicitation. (X) Combined Synopsis/Solicitation posted for 30 days. (X) Solicitation will be posted at http://www.fedbizopps.gov for 30 days. Solicitation will be open on 05/22/2017 and close 06/23/2017 until 1:00 p.m. (X) FAR 19.1307 "Price Evaluation Preference for HUBzone Small Business Concerns". FAR 52.219-4 "Notice of Price Evaluation Preference for HUBzone Small Business Concerns provision included in the solicitation. Other notes about FAR 19.1307 "Price Evaluation Preference for HUBzone Small Business Concerns"; A) The 10 percent factor shall be applied on a line item basis or to any group of items on which award may be made. Other evaluation factors described in the solicitation (e.g. transportation costs, rent-free use of Government facilities, etc,) shall be applied before application of the factor. B) The price paid shall not exceed the fair market price. Fair market price (FMP) is determined by the reasonable price guidelines at FAR 15. (X) DLA Internet Bid Board System (DIBBS) quotations are no acceptable for this solicitation. Offeror's must complete the entire solicitation including amendments previous posted in http://www.fedbizopps.gov. Proposals must be submitted on hard copy of this Request for Proposal (RFP) and scanned and emailed to contact@example.gov. Construction Cost Estimate must be submitted with your company proposal to be considered complete. (X) INFORMATION TO BE PROVIDED BY THE GOVERNMENT AND/OR THE VENDOR, AND CLAUSES/PROVISIONS THAT ARE REQUIRED TO BE PROVIDED IN PARTIAL OR FULLTEXT. IN ADDITION, DUE TO SYSTEM LIMITATIONS, SOME MANDATORY CLAUSES/PROVISIONS MAY BE DUPLICATED. IN THE EVENT DUPLICATED CLAUSES/PROVISIONS HAVE DIFFERENT DATES, THE MOST CURRENT IS APPLICABLE (X) The Service Act Wage Labor Rates Decision WD 15-4729 (Rev.-2/posted 01/03/2017) and WD 86-0233 (Rev.-34/posted on 01/05/2016). (X) Full and Open Competition FAR 6.101 - (b) Contracting officers shall provide for full and open competition through use of the competitive procedure(s) contained in this subpart that are best suited to the circumstances of the contract action and consistent with the need to fulfill the Government's requirements efficiently (10 U.S.C. 2304 and 41 U.S.C. 3301). GREEN PROCUREMENT All products proposed for use in, or requisitioned under this contract must conform to federal Green Procurement regulations as they relate to the Environmental Protection Agency's (EPA) Comprehensive Procurement Guidelines. These products include Energy Star or Federal Energy Management Program designated electronics; United States Department of Agriculture bio-based designated products; Electronic Product Assessment Tool designated electronics; alternative fuels and fuel efficiency; and nonozone depleting substances. Such products must meet contract performance requirements, taking into consideration price, competition, and availability factors. FAR 52.237-1 SITE VISIT COORDINATOR (MANDATORY REQUIREMENT) (a) Offerors are mandatory to attend an organized site visit by reporting to the DLA Installation Support-Columbus Engineering Services Branch , Building 308, Defense Supply Center (DSCC), Columbus, Ohio on June 12, 2017 at 1:30 AM eastern time. Please email Ricardo Blanco at contact@example.gov with a list of attendees' names, not nicknames will be allowed. Email should be submitted no later than 48 hours prior to the site visit. (b) Prospective offerors are notified that remarks or explanations provided during a site visit shall not qualify the terms of this solicitation. Unless and until this solicitation is amended in writing, terms of the solicitation and specifications remain unchanged.(c) Site visitors requiring interpretation or clarification of technical or contractual requirements included in this solicitation are encouraged to submit their questions and any information obtained during the site visit to the Contracting Officer, by contacting the individual identified on the face of the solicitation. Base map will be attached to the solicitation. No other Site Visit will be conducted after June 12, 2017 at 1:30 AM eastern time, no exemptions. (b) Contractor "MUST" attend to the Site Visit. No proposal will be accepted by the contracting officer if contractor do not attempt to the Site Visit. (c) Contractors must review and comply with REAL ID Act before Site Visit take places. QUESTIONS & ANSWERS All questions shall be asked via email. Questions must be asked no later than June 15, 2017 no later than 12:00 p.m. eastern time. COMPLETE PROPOSAL INSTRUCTIONS Contractors shall provide their proposal in the following manner, using zip file: 1. SF 1442; (including Section B/vendor fill-in provisions), one (1) PDF document. 2. SAM Certifications; evidence showing your company is registered in SAM's. One (1) PDF document. 3. Technical Service Capabilities; review Section M for technically acceptable considerations. One (1) PDF document. 4. Technical Qualifications of Proposed Staffing; review Section M for technically acceptable considerations. One (1) PDF document. 5. Past Performance; review Section M for technically acceptable considerations. One (1) PDF document. 6. Bid Bond; original copy must be submitted with your proposal. Liability limit shall cover the total value of your proposal. Also, if your company do not have a corporate seal. A separate memo shall be issued and submitted with your Bid Bond explaining the reason why your company do not have corporate seal. One (1) PDF document. 7. Subcontracting Plan required per FAR 19.702, Statutory requirements. 8. Contractor Cost Estimate; contract must complete all the columns including overhead, profit, and bond cost. One (1) PDF document. A. Note: the written qualifications statement shall be certified and signed by the principle of the contract firm. B. Note: A total of eight (8) documents shall be submitted by the contractor "proposal" to be considered a complete package. C. Note: SAM certification date must match proposal submission date. (X) FINAL INSPECTION AND ACCEPTANCE Upon completion of the entire project a final inspection will be performed by the contractor, the Contracting Officer or their authorized representative and authorized representatives from the Facilities Engineering Division, DS-FCIE (Construction Administration Office, Operations & Maintenance Office and Engineering Office). (X) Selection of an offeror for contract award will be made on the basis of an assessment of each offeror's response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the Government will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The THREE (3) evaluation factors for determination of technical acceptability consist of: 1. Technical Service Capability; 2. Technical Qualifications of Proposed Staffing; and 3. Past Performance.