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Prominence LLD 3 Landscape Maintenance

Active

27-012State & Local

Response Deadline12/03/2026, 11:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The City of Hayward is seeking an experienced and qualified contractor under solicitation 27-012 to provide comprehensive landscape and irrigation maintenance for the Prominence community (LLD 3). The primary objective is to maintain the area in a healthy and attractive condition through services including weed abatement, litter removal, mulching, shrub and tree trimming, lawn care, and general cleanup. The scope of work extends to the maintenance of automatic and manual irrigation systems, block and rock walls, drainage improvements, decorative paving, wood structures, and embankments. Specific performance standards include maintaining a 6'6" clearance for pedestrians and a 13' clearance on the street side for trees, as well as adhering to a strict cleaning schedule for V-ditches. Proposals must be submitted electronically by December 3, 2026, and must be divided into a separate technical proposal and a separate cost proposal. The technical submission requires a detailed project approach, three references from the last five years, proof of a City of Hayward business license, and confirmation of comprehensive insurance coverage, including Commercial General Liability, Automobile Liability, and Workers' Compensation. The cost proposal must provide an all-inclusive annual lump sum base bid along with hourly rates for irrigation work, tree work, laborers, and pesticide applicators. Selected vendors must sign a Professional Services Agreement and comply with California Administrative Code regarding hazardous materials labeling and Material Safety Data Sheets. Additionally, contractors must adhere to nondiscriminatory employment practices and maintain certified payroll records in accordance with Section 1776 of the Labor Code.

General Info

City of Hayward seeks a contractor for landscape and irrigation maintenance at Prominence.

Agency

California → Landscape

NAICS

N/A

Place of Performance

CA, USA

Set-Aside

NONE

Documents

Attachment I: Quarterly Check List

1 page · specifications

High

Attachment J: Weekly Check List

1 page · specifications

High

City of Hayward General Provisions for Purchases of Work and Services

4 pages · general-provisions

High

Prominence LLD 3 Landscape Maintenance

18 pages · rfq

High

Affirmation on Non-Involvement in Nuclear Weapons Development

1 page · affirmation

Low

Non-Collusion Affidavit for Bid Submission

1 page · other

Low

Nondiscriminatory Affirmative Action Certification Statement

3 pages · other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedOct 22

Solicitation

Response DeadlineDec 3

Submission deadline

Response Deadline

12/03/2026, 11:00:00 PM UTCin about 1 month

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Organization & Contact Information

AgencyCalifornia → Landscape

Contacts2 people available

OfficeHayward, CA, 94541, USA

Organization / AgencyCalifornia → Landscape

Office AddressHayward, CA, 94541, USA

Contacts

Richard NieldLandscape Manager

contact@example.gov

+1 (555) 000-0000

Rita PerezPurchasing Manager

contact@example.gov

+1 (555) 000-0000

Full Description

With a population currently estimated at 158,937, Hayward is the third largest city in Alameda County. The city area includes sixty-one square miles lying between the eastern shore of the San Francisco Bay and the southern Oakland-Berkeley Hills. The Mayor is directly elected to a four-year term of office and serves as a voting member and the presiding officer of the City Council. The City Council includes six other members, each of whom is elected at-large to overlapping four-year terms. The Mayor and City Council serve as the legislative and policy-making body of the City government and appoint a City Manager, a City Clerk, and a City Attorney. The City Manager is the City's chief executive officer and appoints all other City staff. The City Manager is responsible for the daily administration of the City government and provides overall direction to all City departments. Hayward provides a full range of services to its residents including law enforcement; fire prevention and protection; paramedic services; housing and economic development; land use development services and regulations; community planning; libraries; street construction and maintenance; landscape maintenance services; transportation planning; and contracted curbside recycling and refuse collection. In addition, the City operates and maintains facilities for water distribution, storm water, and sanitary sewer collection and disposal. The City also operates a general aviation airport, downtown parking facilities, a main and branch library, and a civic center. Park and recreation services are provided through partnership with the regional Hayward Area Recreational District (HARD), headquartered in the City. Grounds and areas fully maintained by the City include City hall and Main Library grounds, Downtown on B Street, South Mission Blvd. Greenway, Medians on Jackson, Foothill, Mission, Harder, Tennyson, Industrial Pkwy, Hesperian, A Street, D Street, Winton, Orchard Roundabout.