Promotional Items - Prisons

The Philadelphia Department of Prisons is soliciting bids for the procurement of various promotional items, including 1,000 units each of multi-connector charging cables, moisturizing lip balms, basketball-shaped stress relievers, and 3x3 adhesive notepads. All items must be branded with the department's logo and website. Specific requirements are mandated for the lip balms, which must feature yellow labels with drug facts and ingredients, a plastic tube, and a push-on cap. Vendors are required to submit an artwork proof for written approval prior to production, with final delivery expected within 45 days of that approval. All products must be delivered FOB Destination Point to a location designated on the purchase order, and no partial deliveries are permitted without prior authorization. This solicitation is categorized as a micro purchase with a maximum order value of 45,000 dollars. Quotes must be submitted electronically via the PHLContracts portal by October 20, 2026. Bids must be comprehensive, including all costs for artwork, packaging, shipping, and handling. The contract term is 365 days from the effective date. Award evaluation is based on technical compliance with material specifications and pricing; failure to meet these specifications may result in a bid being deemed non-responsive. The successful seller must adhere to strict ethics and legal standards, including compliance with Title VII, the ADA, and Executive Order No. 10-16 regarding gifts to city employees. Insurance requirements include general liability coverage of 500,000 dollars per occurrence, though vendors providing supplies solely via common carrier only need to maintain general liability insurance. All delivered materials remain the sole property of the City of Philadelphia. Additionally, the city collects voluntary LGBTQ Applicant Opportunity Data to identify certified business enterprises.