PROTESTANT RELIGIOUS EDUCATION COORDINATOR

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) No. FA7012-09-T-0003. The solicitation document; incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-28. Bolling Air Force Base is looking for a protestant religious education coordinator. This is set aside 100% for small business concerns. The North American Industry Classification System code (NAICS) is 611710 with a size standard of $7 million. CLIN 0001 (BASE YEAR): NONPERSONAL SERVICES. The contractor shall provide services as the protestant religious education coordinator in accordance with the attached performance work statement. Base period of performance is from December 1, 2008 or soon afterward. through November 30, 2009. Qty: 12 MONTHS, unit price: ______, EXTENDED PRICE: $ ________. CLIN 1001 (OPTION YEAR 1): NONPERSONAL SERVICES . The contractor shall provide services as the protestant religious education coordinator in accordance with the attached performance work statement. Option Year 1 runs from December 1, 2009 to November 30, 2010. Qty: 12 MONTHS, unit price: ______, EXTENDED PRICE: $ ________. CLIN 2001 (OPTION YEAR 2): NONPERSONAL SERVICES . The contractor shall provide services as the protestant religious education coordinator in accordance with the attached performance work statement. Option Year 1 runs from December 1, 2010 to November 30, 2011. Qty: 12 MONTHS, unit price: ______, EXTENDED PRICE: $ ________. CLIN 3001 (OPTION YEAR 3): NONPERSONAL SERVICES . The contractor shall provide services as the protestant religious education coordinator in accordance with the attached performance work statement. Option Year 1 runs from December 1, 2011 to November 30, 2012. Qty: 12 MONTHS, unit price: ______, EXTENDED PRICE: $ ________. 1.0 DESCRIPTION OF SERVICES: Protestant Religious Education (RE) Coordinator 1.1 SCOPE OF WORK: The contractor shall furnish all personnel and transportation necessary to provide service for a Protestant Religious Education (RE) Coordinator. The contractor shalll assist the Senior Protestant Chaplain /or designee with the administration, planning, and coordination of the Protestant Religious Education programs and activities for the Protestant Chapel community of Bolling AFB DC. 1.2 CONTRACTOR QUALIFICATIONS: 1.2.1 The Contractor must work well with others and maintain a high level of customer service, professional appearance and possess good communication and public relations skills. 1.2.2 The Contractor must have at least two (2) years experience directing a religious education program to include: overall responsibilities for oversight and administration of a multi-class Sunday School program (preschool - adult), Vacation Bible School, Children's Church (alternative enrichment programs during worship for children), and special parish-wide inter-generational events; religious education teacher recruiting, training, supervision, evaluating; curriculum evaluation, selection, development; and serving as a resource for Bible studies, programs and small groups; and coordinating ecumenical events with Roman Catholics. 1.2.3 The Contractor must demonstrate respect for the wide variety of beliefs among Protestants and the ability to work harmoniously in an ecumenical setting without promoting a denominational bias. 1.2.4 The Contractor must have a high school diploma with some college preferred (Education; Child Development, Bible, Religious Studies, English, Business). 1.2.5 The Contractor must be a self-starter and possess competency in evaluation, planning, coordination, and administration. 1.2.6 The Contractor must possess computer skills with a working knowledge of: Microsoft Word, Excel, Outlook, Power Point and Desktop Publishing. 1.2.7 The Contractor must be proficient in the use of the following: copy machine, fax machine, telephone voice mail, and audiovisual equipment. 1.2.8 The Contractor must demonstrate experience as a Project Officer responsible for funds and serve as a Project Officer in charge of specific projects as mentioned in 1.3.2 below (being reimbursed for authorized expenses). 1.3 CONTRACTOR RESPONSIBILITIES: 1.3.1 The Contractor shall plan, coordinate, implement, oversee and evaluate the Protestant Religious Education Program as directed including: Sunday School, Children's Church, a mid-week children's after-school program, Chapel sponsored Bible studies/classes, discussion groups, Vacation Bible School (VBS) and other meetings or activities dealing with religious education. 1.3.2 Regarding Religious Education (RE) teachers and volunteers: 1.3.2.1 The Contractor shall recruit and supervise teachers and other staff members. 1.3.2.2 The Contractor shall work closely with teachers and volunteer staff. 1.3.2.3 The Contractor shall visit class rooms on Sunday mornings. 1.3.2.4 The Contractor shall give praise and encouragement to workers. 1.3.2.5 The Contractor shall notify teachers of appropriate chapel activities. 1.3.2.6 The Contractor shall procure material and supplies needed by teachers 1.3.2.7 The Contractor shall plan annual teacher's dedication Sunday. 1.3.2.8 The Contractor shall plan, coordinate and schedule retreats, training courses and teacher meetings for edification, education and inspiration of the teachers and other staff members. 1.3.2.9 The Contractor shall plan and supervise the annual teacher training. 1.3.3 Administration and Coordination: 1.3.3.1 The Contractor shall keep a record of teacher training. 1.3.3.2 The Contractor shall compile and maintain a continuity file on each RE program/event. 1.3.3.3 The Contractor shall review, order, maintain and distribute RE supplies, media and literature. 1.3.3.4 The Contractor shall keep records of students and teachers on appropriate Air Force forms and provides statistical input for AF 1270, with all Religious Education data. 1.3.3.5 The Contractor shall coordinate with the Protestant Program coordinator or designated Chaplain Assistant to publicize Religious Education programs and events. 1.3.3.6 The Contractor shall attend staff meetings to coordinate and maintain programming between the RE department and the Wing Chapel and Protestant program. 1.3.3.7 The Contractor shall meet with chaplains to coordinate matters related to religious education and to inform them of issues pertinent to the RE department. The Senior Protestant Chaplain must approve all curriculums. The Senior Protestant Chaplain/or designee must approve all fund, reproduction, publicity and facility scheduling requests. 1.3.3.8 The Contractor shall adhere to chapel program policies regarding objectives, curriculum, awards, recognition, promotions, and teacher training and recruiting, worship, discipline, use and care of facility and property, etc. 1.3.3.9 The Contractor shall assist the RE Chaplain in preparing the annual budget. 1.3.3.10 The Contractor shall insure careful, accurate and sensitive administration of the RE department in regards to planning and organization, follow-through, and coordination so that a unified and quality program results. 1.3.3.11 The Contractor shall maintain adequate communication and cooperation with the Catholic Religious Education Coordinator concerning programs, facilities, equipment, etc. 1.3.3.12 The Contractor shall act as a resource person for all education programs (example: children's church, Protestant Youth of the Chapel, Chapel sponsored Bible studies, children's choir, etc.) 1.3.3.13 The Contractor shall maintain Religious Education Media Library 1.3.3.14 The Contractor shall safeguard Personal Identifying Information (PII) 1.3.3.15 The Contractor shall maintain neat and orderly work area. 1.3.4 The Contractor must maintain Professional Development: Attends at least one religious education, training workshop annually. 1.4 TIME/LOCATION FREQUENCY OF SERVICES. The Contractor shall work a minimum of 20 hours per week, with a flexible schedule, and a minimum of two days a week at the Chapel Center, during normal duty hours (0730-1630). Works on Sundays, setting up, coordinating, and shutdown of Sunday school. Is available for mid-week children's after school program, and periodic special Religious Education programs. Attends other meetings or activities as required by the Protestant Religious Education Chaplain or Wing Chaplain. 2.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES 2.1 The government shall provide suitable office space and necessary program specific supplies and equipment as described in the attached appendix. 2.2 The Contractor shall use the equipment or supplies provided by the Chapel only for contract performance and will exercise reasonable care in caring for the equipment. At the end of the contract, the contractor will return the equipment to the Chapel in substantially the same condition in which it was received, ordinary wear and tear excepted. 2.3 The Contractor will submit funds request for any special supplies needed to perform services not provided in 2.1.2 above. 2.6 No equipment may be removed from the Chapel without written authorization from the Wing Chaplain or his/her designated representative. 3.0 APPENDIX - GOVERNMENT FURNISHED EQUIPMENT AND SUPPLY LIST Government Furnished Equipment and Supply List Qty Unit of Issue Shared Office (13'10" x 9'6") 1 EA Office Desk 1 EA Office Chair 1 EA Computer with monitor, keyboard, and mouse 1 EA Shared B&W laser printer 1 EA Telephone with dedicated phone number (Class C) 1 EA FAR PROVISIONS: The provisions at 52.212-1, Instruction to Offerors-Commercial Items and Addendum to FAR CLAUSE 52.212-1 applies to this acquisition are as follows: 52.252-1 http://farsite.hill.af.mil, 52.252-5: (b) DFARS (Chapter2), and 252.225-7000. EVALUATION PROCEDURES: The Contractor must submit a resume and provide three references. The Contractor must also pass a local background investigation check (required for working with children). The Government will select the best overall offer based on lowest priced and technically acceptable quotation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation; will be the most advantageous to the Government in accordance with the requirement. Only those Offerors determined to be in compliance with the requirements as stated in this solicitation will be considered for award. If additional information is required to support price reasonableness, each offeror may be required to provide a hard copy of their price break-down. Non-conformance with this requirement may result in the Offerors quote being determined unacceptable. FAR 52.212-3, "Offeror Representatives and Certifications-Commercial Items" applies to this acquisition and offeror(s) must include, a completed copy with this offer. FAR 52.212-3 can be obtained from http://farsite.hill.af mil or from http://orca.bpn.gov if registered in ORCA (Online Representation and Certifications application). FAR CLAUSES: The clause at 52.212-4, Contract Terms and Conditions-Commercial Items is hereby incorporated. Addendum to FAR Clause 52.212-4 applies to this acquisition, specifically the following cited clauses: 52.204-9, 52.209-6, 52.214-31: (f)(1) +1 (555) 000-0000 (2) Sharp FO-DC600, 52.214-34, 52.214-35, 52.217-8: 30 days, 52.217-9: (a) 15 days, 60 days, (c) 48 months, 52.225-13, 52.223-5, 52.223-6, 52.232-18, 52.252-2 http://farsite.hill.af.mil, 52.252-6: (b) DFARS (Chapter 2), 52.253-1, 252.204-7003, 252.204-7004, ALT A, 252.223-7006, 252.232-7010, 252.212-7001(DEV): 252.232-7003, 252.243-7001, 252.246-7000, 5352.201-9101 (c): Mrs. Diane Dade, 1535 Command Drive, Suite 202, Andrews AFB, Camp Springs MD, 20762, Phone #+1 (555) 000-0000. To be eligible for an award, the contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling +1 (555) 000-0000 or email at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. Quotations shall be received by 12:00 P.M. Eastern Standard Time (EST) on 28 Nov 08. Quotations can be faxed to +1 (555) 000-0000 or emailed to contact@example.gov. An official authorized to bind your company shall sign and date the quotation. Questions concerning this solicitation should be addressed in writing to Shawntara Govan, Contract Manager at contact@example.gov no later than 24 Nov 08, 12:00 P.M. EST.