Provide Preventive Maintenance and Service for Uninterruptible Power Supply (UPS)

SOURCES SOUGHT SYNOPSIS UNINTERRUPTABLE POWER SUPPLY PREVENTATIVE MAINTENANCE AND SERVICE EATON MODELS 9315-30-50 and 9315-50-80 The Regional Contracting Office is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for Preventive Service and Maintenance of Eaton Corporation Uninterruptable Power Sources, one (1) ea Eaton Model 9315-30-50, and one (1) each Eaton Model 9315-50-80. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238210 - Electrical Contractors and Other Wiring Installation Contractors. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by Monday, 4 Jan 16 at 4:00pm Pacific Standard Time (PST). All responses under this Sources Sought Notice must be emailed to Mr. Marty W. Hammonds at marion.hammonds@usmc.mil. If you have any questions concerning this opportunity please contact: Mr. Marty W. Hammonds at marion.hammonds@usmc.mil SUBJECT: Sources Sought UPS Yuma (company Name). APPENDIX 1: Purpose and Objectives The intent of this statement of work (SOW) is to provide for a base year and four (4) one-year options for annual preventive maintenance and service for each UPS and sealed battery unit identified below as per NEMA PE 1, the Industrial Standards for UPS Specification and Performance Verification, in accordance with this statement of work: Powerware 9315-50-80 Serial Number: EV333ZBA07 Building ATCMD Maintenance Building Powerware 9315-30-50 Serial Number: EX295ZBA01 Building Digital Airport Surveillance Radar (DASR) LOCATION: UPS preventive maintenance will occur at MCAS Yuma proper and MCAS/Yuma International ATC Administration Building located approximately 5 miles Northwest of MCAS Yuma proper with access located off South Pico Avenue. DELIVERY: The preventive maintenance shall occur each year. The contract point of contact will be identified at time of award and will work with the vendor to establish work performance dates and installation access. Contractor shall provide prior to start of performance a schedule of dates when preventive maintenance shall commence in accordance with the statement of work. The schedule shall be verified prior to each preventive maintenance appointment for each UPS and sealed battery unit. DESCRIPTION: The contractor shall provide all personnel, equipment, tools, materials, technical supervision and services necessary to perform preventive or corrective maintenance as outlined in this SOW. Maintenance shall comply with industrial standards for UPS and sealed battery units identified in this statement of work. . INSPECTOR AND PREVENTIVE MAINTENANCE CERTIFICATION REQUIREMENTS: In order for an inspector or technician to perform under this contract, the Contractor must provide Proof that the service technician who will perform the maintenance as identified in this contract has received Eaton factory-training for the Eaton model 9315 UPS. A copy of the inspector(s) factory training certificate will be maintained in the contract file. Only inspectors and technicians who have provided the appropriate proof of factory training acceptable to the Government, will perform inspections, provide certifications, and perform preventive maintenance under this contract. It is the contractor's responsibility to ensure this requirement is met prior to the inspector or technician arriving at MCAS Yuma for work performance. REPORTS: The Contractor shall provide a written, detailed report within seven (7) working days after completion of preventive maintenance. The written report is to document findings encountered during the preventive maintenance, address the condition of the equipment, identify areas that need improvement, identify discrepancies and their severity, recommend corrective action, identify if the UPS and sealed battery units were inspected or not, and identify the names and departments of key personnel contacted. OUTBRIEF: Upon completion of the maintenance, the vendor will provide ATCMD an oral out brief report while onsite and a Field Activity Inspection Report containing applicable notes and observations that will be sent to ATCMD within 5 business days. SAFETY: Contractor shall ensure safety is adhered in the performance of this contract, as per Industrial Safety Standard UL 1778 for UPS devices and IEEE 1188 for AGM sealed-batteries.