Provision and Installation of furniture in Guayaquil - Ecuador

                                                                                       ADVERTISEMENT 

RFQ Number: PR15255233 

The Bureau of International Narcotics and Law Enforcement (INL) at the U.S. Embassy in Quito, Ecuador, intends to award a Firm Fixed-Price Contract for the provision and installation of furniture located in Guayaquil. This solicitation is identified as “PR15255233_Provision and Installation of furniture in Guayaquil - Ecuador”.  All items must be new, meet or exceed technical requirements, and be delivered and installed as specified.  

1. STATEMENT OF WORK (SOW)  

   
   

   Refer to Appendix A – SOW for additional technical details.  

   
   

   The contractor is responsible for verifying all site dimensions prior to beginning the manufacturing process. While the dimensions listed in the drawings and specifications are for reference, the contractor may make minor adjustments (±10%) as needed to ensure proper installation according to drawing F-01. Any such changes must receive prior approval from the Contracting Officer Representative (COR). 

   
   

   The contractor’s proposal shall clearly indicate the models, materials, and origin of all items offered. Acceptable materials include high-density particle board with laminate finishes, lacquered solid wood, and steel (either electrostatically painted or stainless steel).  

   
   

   Government minimum specifications must be met. If the contractor proposes to feature beyond these specifications, such features will be considered part of the contract upon award. The Government will select final colors and styles from the options provided in the contractor’s offer. Therefore, proposals must include detailed descriptions and visuals (where available) for all models and finishes.  

   
   

   The Contractor shall provide and install the following furniture: Please refer to the attached advertisement, as well as the Statement of Work and Appendix A F-01 for more information.

   
   

   All items must be new, unopened, and must meet or exceed the specifications detailed. Refurbished, used, or recycled items are not acceptable.

2. PLACE OF PERFORMANCE

   2.1 Delivery and installation will take place at the Navy North Base in Guayaquil, Ecuador. 

3. SERVICES AND PRICES 

   
   

   1. The contractor shall provide to the U.S. Government all services as specified for a firm-fixed price.   

   2. Prices shall include all direct and indirect costs.  The price will not be subject to adjustment after the award of the contract.    

   3. Offerors shall include specific details and delivery dates in their responses to this Synopsis.  All prices shall be quoted in U.S. dollars (USD).    

   4. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. 

   5. The payment method used by the Embassy of the United States of America is: 100% payment in 30 days once the services are received and the invoice is submitted. No advance payment is considered, no payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the awardee of its own volition or at the request of an individual other than a duly appointed Contracting Officer (CO). Only the duly appointed CO is authorized to change the specifications, terms, and/or conditions of the contract. 

4. EVALUATION CRITERIA

   1. Offers will be evaluated based on:  

   2. Technical acceptability, in accordance with the technical specifications and conditions set forth in this synopsis. 

      
      

      1. Please complete the document “PR15255233_Quotation Template for Goods”.  

      2. Please attach the technical specifications for each item along with reference photos. 

   3. Delivery timeframe – not to exceed 30 calendar days after award. 

   4. Lowest price among technically acceptable offers. 

   5. DDP incoterm compliance for importation offers. 

5. WARRANTY

   1. The Vendor must provide a minimum of one-year warranty on all items, which will begin upon delivery and acceptance of all the equipment at the end user’s location. The warranty must be identical to that provided by the original manufacturer and must be fully valid in Ecuador. 

   2. Per FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies. Warranty information shall include the terms and duration of the warranty and the name and telephone number of the Contracting Officer to be notified if the supplies are found to be defective. 

6. DELIVERABLES 

   
   

   1. Estimated Delivery Time: 30 calendar days after contract awarded. 

   2. Delivery Address: Navy North Base in Guayaquil (Base Naval Norte Guayaquil) at the following address: Av. Pedro Jose Mendez Gilbert, Base Naval Norte – Armada del Ecuador, Guayaquil – Ecuador.  

   3. Incoterm: DDP (Delivered Duty Paid).   

   4. No item shall be delivered to any site until INL Ecuador sends a written authorization to the Vendor and provides the necessary information for this process. 

   5. The vendor must ensure all items are prepared for safe transportation once confirmation is received and will be responsible for unloading the furniture at the delivery address. 

   6. The awardee will receive written authorization to deliver the furniture, no items can be delivered without previous authorization and coordination with members of the U.S. Embassy Team. 

   7. Once the Awardee gets written approval a specific delivery date will be established in coordination with the point of contact (POC) designated by INL. 

   8. All items must be delivered at the same time unless partial delivery is requested. The Vendor will be responsible of any storage (spare parts, materials, machines and supplies related to maintenance) that might be incurred before delivery.

7. NONPAYMENT FOR UNAUTHORIZED WORK 
   1. No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein.  This includes any services performed by the awardee of its own volition or at the request of an individual other than a duly appointed Contracting Officer (CO).  Only the duly appointed CO is authorized to change the specifications, terms, and/or conditions of the contract.  
8. PROCESS SCHEDULE
   1. Please note that the pre-proposal meeting and the site visit are currently set as tentative date and location. A formal scope document will be issued to confirm whether the date and location remain unchanged. Kindly confirm your availability for June 5th, as the confirmation of the date and location will be sent on that day.​​​​​​​

      1. Pre-Proposal Conference / Site Visit:  Navy North Base in Guayaquil (Base Naval Norte Guayaquil) at the following address: Av. Pedro Jose Mendez Gilbert, Base Naval Norte – Armada del Ecuador, Guayaquil – Ecuador.   

      2. Pre-Proposal Conference: June 09, 2025, at 15:00 pm (Guayaquil, Time). 

         
         

         Site Visit:  June 09, 2025, at 16:00 pm (Guayaquil, Time). 

         
         

         All participants must confirm their virtual or physical attendance no later than June 05, 2025, 12:00pm, to receive the Teams meeting invitation. Please send the full name, identification number, and the company represented by the attendee to: Valeria Rueda – INL Procurement Agent / 📧 ruedavj@state.gov  and Quito-INL-Procurement@state.gov 

      3. Deadline for Questions: June 11, 2025. All questions must be submitted via email to Quito-INL-Procurement@state.gov  with a copy to ruedavj@state.gov . 

      4. Response to Questions: June 13, 2025. All responses will be sent via email to all vendors who expressed interest and will also be published in the solicitation record on SAM.gov. 

      5. Submissions Deadline for Offers: June 18, 2025. All offers must be submitted via email to Quito-INL-Procurement@state.gov  with a copy to ruedavj@state.gov .  

9. POINT OF CONTACT 
   1. Valeria Rueda, Procurement Agent 
      Phone: +593 99-202-8803 
      Email: ruedavj@state.gov / Quito-INL-Procurement@state.gov 
10. SAM REQUIREMENT   
    1. Pursuant to FAR 4.1102, bidders are required to be registered in SAM (System for Award Management) at the time a quotation is submitted. In order to register to SAM, please follow the instructions detailed in the following link: https://sam.gov/content/home.