This Solicitation opportunity from Department Of State was posted on January 8, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Provision of Health Insurance for the Local Employees of the United States of America in Namibia

Closed

19WA8026R0002Federal

Submission Closed01/15/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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in about 20 hours

AI Contract Overview

The solicitation issued by the U.S. Embassy in Windhoek, Namibia, seeks health insurance services for U.S. Government employees stationed in Namibia and their eligible dependents. The contract comprises a base performance period of one year beginning April 1, 2026, with the option to extend for four additional one-year periods, allowing a total contract duration of up to five years. The scope of work encompasses comprehensive health insurance coverage, including hospitalization, emergency services, ambulance transport, outpatient care, and related medical benefits, with specified minimum coverage levels such as 100% for hospitalization and emergency services and 80% for ambulance and outpatient services. Contractors are required to meet or exceed these benefit thresholds and demonstrate compliance through a Quality Assurance Surveillance Plan, maintaining quality standards with a performance metric limiting customer complaints to no more than one per month. Proposals must include a management approach, valid licensing or accreditation, relevant experience, and financial reliability, reinforced by submission of recent audit and financial statements. This solicitation is structured as a firm-fixed-price contract, aligned with Federal Acquisition Regulation (FAR) clauses addressing contract administration, payment, inspection, and fraud prevention. Award will be determined using a Lowest Price Technically Acceptable (LPTA) methodology—offering simplicity and price competitiveness—without negotiations or technical trade-offs beyond pass/fail assessment of mandatory criteria. The contract enforces strict registration requirements via the System for Award Management (SAM) and necessitates contractor compliance with Department of State identification procedures for personnel requiring access to facilities. Key personnel with at least two years of relevant experience must be designated by the offeror. Contract deliverables, including claims processing and monthly reporting, are submitted and inspected at the Embassy in Windhoek, with the Contracting Officer’s Representative (COR) overseeing acceptance and contract compliance. Pricing details, including estimated employee categories and coverage rider options, are to be provided by offerors, while the Government reserves the right to award based on initial quotations without discussion. The solicitation includes detailed instructions for proposal submission in three volumes (administrative, price, and technical), imposes no explicit page limits or formatting constraints, and offers a pre-quotation conference to clarify requirements.

General Info

U.S. Embassy Namibia seeks health insurance contract for employees, five-year term, LPTA award.

Agency

Department Of State → US Embassy Windhoek

NAICS

524114 - Direct Health and Medical Insurance Carriers

Place of Performance

Windhoek, DC, NAM

Set-Aside

NONE

Documents

Minutes - Pre-proposal Meeting for Solicitation 19WA8026R0002 Health Insurance Namibia

minutes

High

Modification 001 - 19WA8026R0002 - Health Insurance for Local Employees in Namibia

modification

High

RFP 19WA8026R0002 Provision of Health Insurance for US Local Employees in Namibia

rfp

High

RFQ 19WA8026R0002 Provision of Health Insurance for US Employees in Namibia

77 pages · rfq

High

Solicitation 19WA8026R0002 Provision of Health Insurance for Local Employees in Namibia

1 page · ifb

High

AI Contract Breakdown

Uniform Contract Format

Timeline

2 updates

PhaseClosed

PostedDec 5

Solicitation

Notice updatedDec 23

Notice details unchanged. Attachments may have changed.

Notice updatedJan 8

Notice details unchanged. Attachments may have changed.

Response DeadlineJan 15

Deadline has passed

Submission Closed

01/15/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of State → US Embassy Windhoek

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → US Embassy Windhoek

Office AddressWASHINGTON, DC, 20520, USA

Contacts

David Newton

contact@example.gov

Hilya Shikongo

contact@example.gov

Full Description

The U.S. Embassy located in Windhoek, Namibia requires Health Insurance services to employees of the Government of the United States of America in Namibia and their eligible dependents. The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a quotation, which will be considered

The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract. The Government is planning a pre-quotation conference and the date for this conference is in the solicitation.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.