This Solicitation opportunity from Oregon was posted on May 13, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Public Safety and Juvenile Department Scheduling Management System/Software

Closed

2024.075-RFPState & Local

Submission Closed06/07/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 562910

New

Theatre Mold Remediation Scope of Work

Solicitation # AT25-0006

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about 23 hours ago

DEADLINE

in 6 days

AI Contract Overview

The Washington County Sheriff’s Office (WCSO) is seeking proposals for a comprehensive scheduling management system to efficiently coordinate the work schedules of over 600 full-time employees across multiple divisions, including Patrol, Investigations, Jail, and Professional Standards. Given the 24/7 operational demands of law enforcement, corrections, and support staff, the software must accommodate complex scheduling rules such as shift bids, leave priorities, minimum staffing levels, and adherence to legal, policy, and union requirements. The system should support both dynamic shift schedules and static work arrangements, ensuring operational needs are met while maintaining compliance with all relevant regulations and agreements. The contract, with a value estimated between $500,000 and $2 million, emphasizes the importance of an optimized, flexible solution capable of managing current and future staffing needs over a five-year period. Additionally, the Washington County Juvenile Department, recognized for its leadership in juvenile justice, is also seeking a scheduling solution to support its operations, which include residential shelter and electronic monitoring services. This department currently employs 26 full-time and 32 variable-hour staff, with capacity for up to 100 personnel in the future. The scheduling system must handle complex rules similar to those of the Sheriff’s Office, including shift bidding, leave management, and compliance with county personnel policies. Although currently non-unionized, the Juvenile Department’s staffing structure could change, requiring a flexible and scalable solution. The procurement process is managed by the Oregon Sheriff’s Office, with proposals due by June 7, 2024, and the primary contact being Kiersten Vanderhoof.

General Info

Agency

Oregon → Sheriffs Office

NAICS

562910 - Remediation Services

Place of Performance

OR, USA

Set-Aside

NONE

Documents

RFP Technical Environment Updated 20240429

rfp

High

Scheduling Software Requirements Matrix

requirements-matrix

High

Washington County Attachment C: Insurance Requirements Summary Form

3 pages · specifications

High

Washington County RFP 2024.075 - Public Safety and Juvenile Scheduling Software

rfp

High

Washington County SaaS Cloud Service Provider Questionnaire

questionnaire

High

Washington County Personal/Professional Services Contract Template

8 pages · contract-document

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 13

Solicitation

Response DeadlineJun 7

Deadline has passed

Submission Closed

06/07/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyOregon → Sheriffs Office

Contacts1 person available

OfficeN/A

Organization / AgencyOregon → Sheriffs Office

Office AddressN/A

Contacts

Kiersten Vanderhoof

contact@example.gov

+1 (555) 000-0000

Full Description

The Washington County Sheriff’s Office (WCSO) serves the second most populated county in Oregon. It provides county-wide policing services with a workforce of 600 full-time staff. WCSO is the primary law enforcement service provider in unincorporated Washington County. WCSO also provides countywide services that benefit all residents such as emergency response teams, forensics and crime scene experts, detectives, alarm permits, civil process, concealed handgun licenses, and many others. WCSO also operates the only jail in the county. The WCSO is comprised of four primary organizational divisions; Patrol, Investigations, Jail, Professional Standards, and Services.The Washington County Sheriff’s Office is seeking proposals for scheduling software for use in management of daily schedules and rosters. Law Enforcement, Corrections employees and Sheriff's Office support staff work 24/7. Schedules are critical to ensuring the right personnel are on shift at the right time. Schedulers must follow complex scheduling rules to account for shift bids, leave/vacation priorities, shift minimums, and many other factors that are taken into account in building optimized schedules. Washington County Sheriff's Office is responsible for scheduling more than 600 full time employees across multiple Divisions and physical locations. Approximately 75% are on shift schedules, the remainder are static schedules with a standard 8 hour work days. The Sheriff's Office must schedule employees in such a way that operational needs are met, and that all state and federal laws, County and Sheriff's Office policies, and Union contract agreements are adhered to.The Washington County Juvenile Department serves the second most populated county in Oregon and are recognized as national leaders in Juvenile Justice. They routinely consult and make use of evidence-based practices in their programs and policy development. Their commitment to data-informed decision-making has led to making smart investments of taxpayer dollars in supervision, sanctions and services for the county’s highest risk and highest need offenders. They make long-term investments in their employee’s through the provision of education and training. They believe that in order to enhance public safety, they must work collaboratively with the judiciary, law enforcement, schools, treatment agencies and the community. The Juvenile Department operates two 24-7 operations, Harkins House, the residential shelter, and Custody Services/Electronic Monitoring. There are currently 26 regular full-time and 32 variable hour staff who support those functions. We want a scheduling solution over the next 5 years that would have capacity for up to 100 staff. Schedules are critical to ensuring that the right personnel are on shift at the right time. Schedulers must follow complex scheduling rules to account for shift bids, leave/vacation priorities, shift minimums/maximums, county personnel rules and many other factors that should be taken in account to build optimized schedules. Currently, the Juvenile Department is a non-unionized operation, however, that could change at any time.