Public Works Asset Management Replacement

The contract named "Public Works Asset Management Replacement" (Solicitation Number 26-062) issued by the Oregon Public Works - Operations department addresses the urgent need to replace the City’s existing Cityworks application which will lose official support as of July 1, 2027. This creates a strict deadline since the current software will become unsupported and unusable, making timely procurement critical. The replacement solution must be acquired and implemented while maintaining normal operational workflows with limited additional resources, reflecting the organization's resource constraints. The solicitation was posted on March 25, 2026, with responses due by April 23, 2026. The place of performance is in Oregon, and key contacts for the contract include the Public Works Utility Manager, Jesse Wilson, and the Procurement & Equity Coordinator, Marybeth Summer, based in Beaverton, OR. The procurement process involves a comprehensive personal services contract outlining the terms for vendor engagement, including scope of work, payment schedules, subcontractor use, and compliance requirements. Documentation emphasizes the need for a clear, detailed scope of work to ensure successful vendor performance and contract administration, as well as adherence to applicable tax and equity certifications for subcontractors. The contract may also allow for sole source justification under Beaverton’s purchasing policy if unique compatibility or design factors exist, ensuring compliance and transparency. Overall, the contract prioritizes uninterrupted public works operations through a careful balance of timely software transition and effective resource management.