Purchase of Nautel Transmitter Items

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplement with additional information in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote number RFQ HSCG44-11-Q-PC1077. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-53. This procurement will be processed in accordance with FAR Part 12 and 13. The North American Industry Classification System (NAICS) is 334511. The SBA size standard is 750 Employees. Due to this Acquisition being considered to be a Sole Source Procurement it is not anticipated that the Contracting Officer will receive 2 or more Offers from qualified Small Business Concerns; therefore IAW FAR 19.502-2(a), This IS NOT A Small Business Set-A-Side. The USCG Command, Control and Communications Engineering Center (C3CEN) Portsmouth, Va. 23703, intends to purchase on a non-competitive basis by awarding a Firm Fixed Purchase Order Contract to: Nautel Maine Inc. The Coast Guard does not own nor can they obtain specifications, drawings, plans or other technical data for this item. Request for drawings/specs will be disregarded. Items are to be new items. Used or Refurbished items are not acceptable. This notice of intent is not a request for competitive proposals. However, all proposals received within 5 days after date of publication of this synopsis/solicitation will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes. The contractor for this proposed Sole Source contract is: Nautel Maine Inc., Cage Code 57655. A current CCR Data Search and EPLS Data Search were conducted on this Contractor by the Contracting Officer. This Contractor is current/active in CCR and does not appear on the EPLS List. Data Search date: SEPT/02/2011. This is a Sole Source Procurement. See attached JOTFOC Document below. The government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and Best Value to the Government, price and other factors considered. The Required Delivery Date is 30 Days ARO. FIRM FIXED Price Proposals may be submitted on company letterhead stationery and must include the following information: Cost Breakdown, Unit Price, Extended Price, Payment Terms and discount offered for prompt payment. The closing date and time for receipt of offers is Sep/09/2011@7:00AM EST. Facsimile and Email quotes are acceptable and may be faxed to +1 (555) 000-0000 or Emailed to the POC James A. Lassiter, Contracting Officer, contact@example.gov. *PLEASE NOTE* Interested Offerors are to provide Firm Fixed Prices and Delivery Information by Sep/09/2011@7:00AM EST. Delivery Information is to include the Shipping Terms the Offeror is proposing, FOB Origin or FOB Destination. Destination is preferred by USCG/GOV. If proposing FOB Origin, provide Shipping cost as a separate line item. Required Delivery Date is 30 Days ARO. Anticipated Award Date for the PO Contract is Sep/08/2011, this date is approximate and not exact. Schedule B: See Below for Required Parts Listing SYSTEM NOMENCLATURE PART NUMBER NSN REPARABILITY VENDOR QTY XMTR RF COMBINER/PROBE 1 INPUT (750W) NAH54A 5996-01-593-7417 R NAUTEL 2 XMTR RF COMBINER/PROBE 2 INPUT (1500W) NAH54A/01A 5996-01-597-0952 R NAUTEL 2 XMTR RF COMBINER/PROBE4 INPUT (3000W) NAH54A/03A 5996-01-597-0977 R NAUTEL 1 XMTR RF POWER PROBE VECTOR NAPF07C/01 5996-01-592-9955 R/C? NAUTEL 2 XMTR CONTROL/DISPLAY NAPC147D 5998-01-592-9796 C NAUTEL 4 XMTR EXCITER INTERFACE PWB NAPI76A/01 5998-01-592-7075 R NAUTEL 4 XMTR REMOTE INTERFACE NAPI78E/01 5998-01-592-7109 C NAUTEL 4 XMTR DGPS SITE INTERFACE NAPI79 5998-0-592-7677 C NAUTEL 2 XMTR PDM DRIVER PWB NAPM11 5998-01-592-7475 R NAUTEL 4 XMTR LVPS CONVERTER NAPS32A/01A 5998-01-592-7631 C NAUTEL 4 XMTR EXCITER MONITOR GENERATOR NAPE76A/02 5998-01-592-7351 C NAUTEL 4 XMTR DC/DC SUPPLY NAPS33 6130-01-592-8150 C NAUTEL 4 XMTR METER MD52B PENDING C NAUTEL 2 XMTR DIGITAL DISPLAY 195-3019 7025-01-595-3602 C NAUTEL 2 XMTR AC/DC- DC POWER SUPPLY UB53 6130-01-593-1068 ? NAUTEL 4 XMTR RF POWER MODULE NAP33B 5963-01-593-1087 R NAUTEL 3 XMTR CONTROL INTERFACE PWB NAPC148 PENDING C NAUTEL 5 XMTR SWITCH MODE POWER SUPPLY NAPS31B/01 PENDING C NAUTEL 4 XMTR POWER AMPLIFIER NAAA06 PENDING R NAUTEL 2 XMTR MODULATOR FILTER NAPF06 PENDING C NAUTEL 4 XMTR MODULATOR NASM11A/01 PENDING C NAUTEL 4 XMTR FAN ZA47 PENDING C NAUTEL 4 XMTR POWER BLOCK DIST. NAPI81 5998-01-593-2182 C NAUTEL 4 XMTR RF FILTER NAPF05A 5998-01-593-2151 C NAUTEL 5 XMTR RF TRANSFORMER NAPX32/01 5998-01-593-2172 C NAUTEL 2 XMTR DC POWER BLOCK (750) NAX235/01A 6110-01-597-0938 R NAUTEL 1 XMTR DC POWER BLOCK (1500) NAX235/02 6120-01-597-9344 R NAUTEL 1 XMTR DC CONTROL MONITOR NAPC149B 5998-01-593-2241 R NAUTEL 2 XMTR SMPS BATTERY BOOST NAPS34 6130-01-597-3204 C NAUTEL 2 XMTR FAN 200-5080-01 PENDING C NAUTEL 2 XMTR FUSE 20A FA34 PENDING C NAUTEL 0 XMTR RELAY KC54 PENDING C NAUTEL 2 XMTR AC POWER DISTRIBUTION (750) NAX233/01A 6110-01-593-6003 R NAUTEL 1 XMTR AC POWER DISTRIBUTION (1500) NAX233/02A 6110-01-593-6028 R NAUTEL 1 XMTR AC POWER DISTRIBUTION (3000) NAX233/04A 6110-01-593-5992 R NAUTEL 1 XMTR INDUCTOR 10A TC46 PENDING C NAUTEL 2 XMTR THERMISTOR RX48 PENDING C NAUTEL 2 XMTR XFMR 1ph TD47 PENDING C NAUTEL 2 The Following FAR Provisions apply to this Acquisition: FAR 52.212-1 Instructions to Offerors FAR 52.212-2 Evaluation-Commercial Items (a) Overall Best Value to the Government FAR 52.212-3 Offeror Representations and Certifications-Commercial Items, Offerors should be registered in CCR The Following FAR Clauses apply to this Acquisition: FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to implement Statutes or Executive Orders-Commercial Items The government intends to award a Purchase Order Contract resulting from this solicitation to the responsible bidder/offeror quotation conforming to the solicitation which will be most advantageous and Overall BEST VALUE to the Government, price and other factors considered. FAR 52.212-1 Instructions to Offerors-Commercial Items (JUN 2008), FAR 52.212-2 Evaluation-Commercial Items (JAN 1999)- award will be made to the Offeror proposing the Best Value to the Government considering specification,price, delivery, and past performance, and quality. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (JAN 2011) to include Alt I (APR 2002). These certifications must be included with quote and can be accessed and downloaded via FedBizOps with this RFQ. Contractors are encouraged to submit through http://orca.bpn.gov FAR 52.212-4 Contract Terms and Conditions -Commercial Items (JUNE 2010) with the following addendas: FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (CCR)(Jul 2006). Contractors are located and identified in CCR by their DUNS number. To facilitate payment via Electronic Funds Transfer - CCR, contractors should be registered in the CCR. A DUNS Number can be obtained via www.dnb.com and CCR registration can be obtained via www.ccr.dlis.dla.mil FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders Commercial Items (AUG 2011), The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-50 Combating Trafficking in Persons (FEB 2009) FAR 52.233-3 Protest After Award (AUG 1996) FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) FAR 52.222-3 Convict Labor (June 2003) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (AUG 2009) (E.O. 13126),; FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999) FAR 52.222-26 Equal Opportunity (MAR 2007)(E.O. 11246), FAR 52.222-35 Equal Opportunity for Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212), FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998)(29 U.S.C. 793), FAR 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006)(38 U.S.C. 4212), FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving (SEPT 2010) FAR 52.225-1 Buy American Act-Supplies (FEB 2009) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)(E.O. 12722, 12724, 13059, 13067, 13121, and 13129) FAR52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332) The above/following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far; NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 prospective contractors are required to submit annual representations and certifications via the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. Justification for Other than Full and Open Competition (JOTFOC) (a) Each justification shall contain sufficient facts and rationale to justify the use of the specific authority cited. As a minimum, each justification shall include the following information: (1) Identification of the agency and the contracting activity, and specific identification of the document as a "Justification for other than full and open competition." USCG Command, Control, and Communication Engineering Center (C3CEN), 4000 Coast Guard Blvd, Portsmouth, VA, 23703 (2) Nature and/or description of the action being approved. Procurement of parts for the Nautel Vector D - DGPS Transmitter for initial provisioning following the expiration of the current warranty contract (3) A description of the supplies or services required to meet the agency's needs (including the estimated value). The USCG Maritime Differential Global Positioning Branch at C3CEN (PL-N) presently owns 41 NAUTEL Vector D - DGPS Transmitters. Warranties will begin to expire on these units at different dates with the first one expiring Nov. 2011. C3CEN has 17 Transmitters remaining to install at future dates bringing the total of Nautel Transmitters to 58. It is required to maintain a 99.7% DGPS site availability for Maritime Navigational Safety. These units were designed and purchased from NAUTEL and is determined that they are the only Contractor that can supply the requested items. (See Attached Parts Listing). Total Estimated Value $90,000.00 (4) An identification of the statutory authority permitting other than full and open competition. FAR 6.302-1(a)(2) & (a)(2)(iii) These parts are only available from the OEM. (5) A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited. NAUTEL is the OEM of these units and they own proprietary data for the parts. (6) A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies. This requirement shall be posted on FedBiz-Ops as OEM Specific. (7) A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable. In comparison with the original orders warranty cost it is anticipated the purchased cost will be Fair and Reasonable. (8) A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted. This is a follow-on order to upgrade equipment. At the time of the original equipment purchase - The base line was determined and competition (market Research) was accomplished (9) Any other facts supporting the use of other than full and open competition, such as: (ii) When 6.302-1 is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived. Nautel has indicated that any part that begins with an "NA" or is a seven digit number, it must be ordered from Nautel; these parts are Nautel manufactured parts. Also, the Nautel technical manual is copyrighted and therefore we cannot provide technical information to an outside manufacturer to manufacture Nautel parts. (10) A listing of the sources, if any, that expressed, in writing, an interest in the acquisition. None at this time. (11) A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. Requirement will be posted on FedBiz-Ops with statement that any vendors/contractors that can provide the exact items and brands from the OEM. (12) Contracting officer certification that the justification is accurate and complete to the best of the contracting officer's knowledge and belief. (b) Each justification shall include evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government's minimum needs or schedule requirements or other rationale for other than full and open competition) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel. Chris Hall Technical Representative James A. Lassiter Contracting Officer