Purchase of Specified Goods for Jackson State University

Jackson State University is soliciting sealed bids for the procurement of high-performance computing equipment, including dual 5th Generation Intel Xeon Scalable Processor Workstations and Super Servers, with an estimated contract value between 500,000 and 800,000 dollars. The procurement process is governed by Mississippi state purchasing regulations, with the response deadline set for October 1, 2025, at 11:00 a.m. CST. Bidders may submit their proposals either in sealed envelopes, properly labeled with the bid number and delivery details, or electronically through the Mississippi procurement portal. The contract emphasizes compliance with detailed technical specifications, which are incorporated by reference, and requires submission of descriptive literature, technical documentation, and possibly samples for evaluation. The award will be made to the lowest responsible bidder that meets all technical and administrative requirements, following a Lowest Price Technically Acceptable approach, with no explicit weighting or scoring criteria specified. The contract incorporates key federal and state clauses, including compliance with Executive Order 11246 on equal employment opportunity, antitrust laws, and the Mississippi Public Records Act. It grants JSU the right to cancel or modify the contract with 30 days' notice and allows for substitutions during the contract period if supported by adequate documentation and approved by JSU. Bidders must certify they are not ineligible for the contract, have not violated antitrust laws, and have not provided improper benefits to public officials. The procurement stipulates that final inspection and acceptance will occur at the delivery destination, with goods subject to testing and rejection if they do not meet specifications. Delivery must be completed within 14 days unless otherwise specified, FOB Destination, during normal working hours at JSU’s designated location. Payment terms specify that invoices must be itemized and submitted referencing the purchase order, with payment made within 45 days of receipt of goods and an uncontested invoice. The bid submission process requires adherence to specific formatting, with no page or word limits, and all proposals must be received by the specified deadline either physically or via the MAGIC portal. The process is managed centrally by JSU’s Office of Purchasing and Travel, with Kimberly R. Harris serving as the primary contact for questions.