Q -- Psychiatric Services, Anadarko Indian Health Center, Anadarko, OK

SOLICITATION IS AMENDED TO EXTEND CLOSING DATE TO 03/28/2008. 100% Small Business Set-Aside. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is a Request for Quotations and is numbered RFQ 246-08-Q-0016 which incorporates provisions and clauses in effect through FAC 2005-24. NAICS code 621112. Line item 1 description: psychiatric services; estimated quantity 48; unit of measure: 6-hour clinic day. Description:1. The Contractor shall provide general psychiatric services including direct patient care to adolescents, children and adults and staff consultation on an as needed basis. Services will include but not limited to the following: a. Clinical psychiatric examination, observation, diagnosis and treatment and rendering recommendations for further treatment. b. Consultation with Indian Health Service staff, development of treatment plans for clinical monitoring of patients with diagnoses of mental disorders. c. In addition to onsite clinics, the contractor will provide emergency telephone consultation at the request of an Indian Health Service staff member at on additional cost to the government. Each clinic session shall provide patient care or consultation and information for patients with appointments scheduled. Clinics will be conducted during normal duty hours of 9:00 am to 4:00 pm on select days agreed to by both the contractor and the clinic. There shall be one clinic each week on a day agreed on by the contractor and Anadarko Health Center staff. Patient appointments shall be scheduled from 9:00 am to 4:00 pm. 2. Minimum Professional Qualifications: a. Must possess an M.D. degree and have a current unrestricted license to practice medicine in the State of Oklahoma or be eligible for such licensure within 120 days after the initiation of the contract. b. Must have successfully completed a three (3) year residency program approved by the American Board of Psychiatry and Neurology. c. Must have professional liability insurance as required by paragraph 7 of this Statement of Work. d. Should have a minimum of 2 years experience/knowledge of working with Native American beliefs and spirituality. Contractor shall have a minimum of 2 years experience in working with a diverse population of Native American people exhibiting various adult psychopathologies. e. For purposes of Joint Commission of Accreditation of Hospitals the psychiatrist must be capable of obtaining medical staff membership and privileges in accordance with the credentialing procedures of the Indian Health Service. f. Evidence of (a) through (d) above must be submitted to the Contracting Officer prior to contract award to be able to supply official documentation that such aspects are in process and will successfully meet such requirements as specified in (a), however, it is recommended that credentials accompany offer to shorten evaluation time. g. Verification of professional qualifications must be submitted to : Contracting Officer, Div. Acquisition Management, Oklahoma Area Indian Health Service, 5 Corporate Plaza, 3625 NW 56th Street, Oklahoma City, Ok. 73112. 3. Reporting Requirements: All patient care and consultation will be documented in the patient medical record. All information will be the sole property of the Oklahoma Area Indian Health Service. 4. Work Schedule: Contractor will provide 6 hour clinics, one per week starting when the contract is signed, continuing for one year. Contractor will be on duty 9:00 am to 4:00 pm with a one hour lunch from 12 to 1 pm. Clinic staff will be responsible for maintaining the appointment schedule for the Psychiatrist and will also be responsible for ongoing patient care between appointments with the Psychiatrist. 5. Reference Material: Psychiatry services shall be provided in accordance with the minimum standards set forth in the Principles of Medical Standards and Ethics of the American Medical Association. 6. Government Furnished Facilities/Supplies: The Government will provide the facilities, equipment, supplies and pharmaceuticals of Indian Health Service Clinton Service Unit for use by the contractor for provision of psychiatry services. 7. FAR 52.237-7 Indemnification and Medical Liability Insurance (Jan 1997) (a) It is expressly agreed and understood that this is a nonpersonal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by the Contractor are rendered in its capacity as an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over professional aspects of the services rendered, including by example, the Contractor's professional medical judgment, diagnosis, or specific medical treatments. The Contractor shall be solely liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees or agents. The Contractor shall maintain during the term of this contract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence: $1million per occurrence/$3 million aggregate. (b) An apparently successful offeror, upon request by the Contracting Officer, shall furnish prior to contract award evidence of its insurability concerning the medical liability insurance required by paragraph (a) of this clause. (c) Liability insurance may be on either an occurrences basis or on a claims-made basis. If the policy is on a claims-made basis, an extended reporting endorsement (tail) for a period of not less than 3 years after the end of the contract term must also be provided. (d) Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the commencement of services under this contract. If the insurance is on a claims-made basis and evidence of an extended reporting endorsement is not provided prior to the commencement of services, evidence of such endorsement shall be provided to the Contracting Officer prior to the expiration of this contract. Final payment under this contract shall be withheld until evidence of the extended reporting endorsement is provided to the Contracting Officer. (e) The policies evidencing required insurance shall also contain an endorsement to the effect that any cancellation or material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. If, during the performance period of the contract the Contractor changes insurance providers, the Contractor must provide evidence that the Government will be indemnified to the limits specified in paragraph (a) of this clause, for the entire period of the contract, either under the new policy, or a combination of old and new policies. (f) The Contractor shall insert the substance of this clause, including this paragraph (f), in all subcontracts under this contract for health care services and shall require such subcontractors to provide evidence of and maintain insurance in accordance with paragraph (a) of this clause. At least 5 days before the commencement of work by any subcontractor, the Contractor shall furnish to the Contracting Officer evidence of such insurance. 8. Privacy Act: Services under this contract are performed in accordance with the requirement of provisions of P.L. 930579 and applicable agency regulations. 9. Rights in Data: It is requested that the contract include a provision which will prohibit the contractor from publicizing or disseminating any information without the specific prior approval of the Contracting Officer as required by HHSAR-352.227-1. Quote documents to be submitted: cover letter stating unit price and extended quote total, DUNS and EIN numbers; updated resume of provider; 2 reference letters; copy of medical license; copy of malpractice insurance; completed copy of 52.212-3. Quote evaluation factors: technical expertise shall take precedence over price. Technical expertise shall be based on resume review, past performance based on reference checks, license and insurance verification. In the event of equal technical qualification price shall be the determining factor. Provision 52.212-1, Instructions to Offerors-Commercial Items (no addenda); 52.212-2 Evaluation-Commercial Items, applies. Quotes must include a completed copy of 52.212-3, Offeror Representations and Certifications-Commercial Items. Quote must also include hourly rate, EIN and DUNS numbers, updated resume and 2 reference letters. FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies (no addenda). FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order-Commercial Items applies. Closing date for quotes: 03/21/08, 5:00 CST. Send quotes to Sara Marcus, Acquisition Management at OCAO, IHS, 3625 NW 56 ST, Oklahoma City, OK 73112-4519; or email sara.marcus@ihs.gov or fax 405-951-3771. Questions may be addressed to Sara Marcus via fax, e-mail or telephone.