Q--UIDL Laboratory Testing Service

The Department of Veterans Affairs, Iowa City VA Medical Center, Iowa City, IA intends to negotiate a SOLE SOURCE procurement under the authority of FAR 6.302.1, FAR 6.302.5, with The University of Iowa Department of Pathology,200 Hawkins Drive, Iowa City, IA 52242. Interested parties may identify their experience in providing these services to the Contracting Officer via e-mail at contact@example.gov or fax +1 (555) 000-0000. A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-65, effective January 29, 2013. The associated NAICS code is 541380 and small business size standard is $14.0 Million. The acquisition is not set-aside and is being negotiated as a SOLE SOURCE procurement. The requirement for this acquisition includes the following: ITEM DESCRIPTION OF QTY UNIT AMOUNT NO. SUPPLIES/SVCS 12 Mo Statement of Work Contractor shall provide laboratory testing services including processing and analysis of specimen and reporting of analytic results through fax and/or hard copy. Critical and stat results are called to VA Pathology and Laboratory Medicine at +1 (555) 000-0000 extension 5500. Consultation regarding selection, collection, transportation and result interpretation shall also be provided when required. Transportation of specimens is provided by the VA. The contractor must provide the following services: a. Analyze samples b. Routine tests results shall be reported within 24 hours of specimen pick-up. STAT test results shall be reported within 2 hours of specimen pick-up. Exceptions to Routine or STAT times may exist when a test that is required has a processing time longer than those stated above. c. Contractor shall consult with VA laboratory on test results by telephone as needed. d. Provide the VA laboratories with a means of communication to permit immediate inquiry regarding the status of pending test. e. Contractor shall provide information on testing methodology, specimen requirements, and special handling required. f. All results shall include reference ranges. g. The VA Laboratory reserves the right to request the results of any proficiency testing that the contractor subscribes. 1. Test Sample Preparation The VA Laboratory shall be responsible to provide laboratory specimens prepared in accordance with the contractor's requirements. All specimens will be properly identified and labeled for testing. The contractor shall provide and adequate supply of requisition forms. 2. Licensing and Accreditation Proposals will be considered only from those offerors who are regularly established in the business called for and who are financially responsible and have the necessary equipment and personnel to furnish services in the volume required. Contractor's facility and employees shall have all licenses, permits, accreditation, and certificates required by federal and state law to provide laboratory testing services. This shall include accreditation by the College of American Pathologists and current CLIA licensing and provide copies of accreditation and license. The Laboratory Director shall be a licensed physician or a licensed bioanalyst. 3. Reporting of Test Results Reporting of results must include: 1. Patient's name and identification code or Social Security number 2. Physician's name (if supplied) 3. VA facility name 4. Patient's location (if supplied) 5. Test ordered 6. Date/time of specimen collection (when available) 7. Date/time received in testing facility 8. Date test completed 9. Test result 10. Flag abnormal 11. Reference Range 12. Toxic and/or therapeutic range where applicable 13. Name of testing laboratory 14. Testing laboratory specimen number 15. Type of specimen 16. Comments related to the test provided by the submitting laboratory 17. Information that may indicate a questionable validity of test results 18. Unsatisfactory specimen shall be reported with reason as to its unsuitability for testing 4. Quality Control To ensure proper handling and test performance, the contractor shall provide the following updated information upon request during the life of the contract: 1. For quality purposed, tests routinely performed in duplicate should be indicated. 2. Coefficient of variation of quality control sample of all tests or specified tests the laboratory performs. 3. Proficiency testing data shall include a list of tests outside of the defined range for the past two years. Contractor shall notify the laboratory of any test falling outside the defined range during the contract period. 4. The contractor(s) facilities, methodologies and quality control procedures may be examined by representatives of the VA at any time during the life of the contract. 5. Contractor agrees to maintain the minimum acceptable service, reporting systems and quality controls as specified herein. Immediate (within 24 hours) notification must be given to VA upon adverse action by a regulatory agency. Sole Source Justification The University of Iowa Diagnostic Laboratories is used as a referral testing facility when testing cannot be performed at other reference laboratories. Testing referral to the University of Iowa is limited to: " Testing which is unavailable from other reference testing facilities, including contract facilities " Testing that requires specific testing algorithms approved by VA Pathology and Laboratory Medicine Service " Labile testing where the required stability of specimens precludes shipping of specimens " Testing which must be completed on a STAT basis or within an hour for stability reasons. Reference testing provided by the University of Iowa includes, but is not limited to: AMIKACIN,PEAK*IC AMIKACIN,TROUGH*IC ANTI PEMPHIGUS ANTIBODY*L,IC CYTOMEGALOVIRUS (CMV) PCR, CSF*IC CYTOMEGALOVIRUS (CMV) QUANT.BY PCR*IC FACTOR II FACTOR IX FACTOR V FACTOR VII FACTOR VIII ACTIVITY FACTOR VIII INHIBITOR FACTOR X FACTOR X, CHROMOGENIC*IC FACTOR XI FACTOR XII FACTOR XIII HEPARIN DEPENDENT ANTIBODY*IC IMMUNOPATH, BONE MARROW*IC IMMUNOPATH, PERIPHERAL BLOOD*IC LUPUS ANTICOAGULANT*IC METHOTREXATE MYELOPEROXIDASE ANTIBODY*IA,O PAROXYSMAL NOCTURNAL HEMOGLOBINURIA*IA PLATELET AGGREGATION STUDIES*IC PLATELET FUNCTION ANALYSIS*IC PLATELET NEUTRALIZATION*O,IA PR3 (PROTEINASE-3) ANTIBODIES RUSSELL VIPER VENOM TIME T-CELL RECEPTOR REARRANGEMENT THROMBIN TIME VON WILLEBRAND ANTIGEN VON WILLEBRAND FACTOR ASSAY*IC ZAP-70 PANEL*IC Total____________________ The date of delivery is ordered by purchase order with delivery being FOB Destination to the Department of Veteran's Affairs, Iowa City VAMC, 601 Highway 6 W, Iowa City, IA 52246. The provision at FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition along with additional addenda. A statement regarding the applicability of the provision at FAR 52.212-2, Evaluation -- Commercial Items, is not applicable to this sole source acquisition. Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items. FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, also applies to this acquisition and the following clauses cited in the clause are applicable to this acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402), 52.219-28, Post Award Small Business Program Rerepresentation (June 2007) (15 U.S.C 632(a)(2)), 52.222-3, Convict Labor (June 2003) (E.O. 11755), 52.222-19, Child Labor--Cooperation with Authorities and Remedies (FEB 2008) (E.O. 13126), 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212), 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212), 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201). 52.222-50, Combating Trafficking in Persons (Aug 2007) (Applies to all contracts). 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b), 52.225-3, Buy American Act--Free Trade Agreements-- Israeli Trade Act (Aug 2007) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L 108-77, 108-78, 108-286, 109-53 and 109-169), 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury), 52.225-4 Buy American Act-Free Trade Agreements-Israeli Trade Act Certificate. The FAR clause at 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration applies to this acquisition as well. The VAAR Clauses applicable to this acquisition are 852.203-70 Commercial Advertising, 852.233-70 Protest content/alternative dispute resolution, 852.233-71 Alternate protest procedure, 852.246-70 Guarantee, 852.246-71 Inspection, 852.252-70 Solicitation provisions or clauses incorporated by reference, 852.273-70 Late offers, 852.273-71 Alternative negotiation techniques, and 852.273-74 Award without exchanges. Information concerning clauses and provision incorporated by reference may be obtained at http://farsite.hill.af.mil. Quote is due by 10:00 am CST on March 28, 2013. Proposal may be mailed, faxed or emailed to Melissa Hutchison at the Department of Veterans Affairs, NCO 23, 1303 5th Street, Suite 300, Coralville IA 52241, fax: +1 (555) 000-0000, or e-mail: contact@example.gov For additional information regarding this notice please contact Melissa Hutchison at the provided email address or by calling +1 (555) 000-0000.