R -- Procurment Technician, Oklahoma City, OK

100% Small Business Buy Indian Set-Aside. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are requested and a written solicitation will not be issued. This solicitation is a Request for Quotations numbered RFQ 246-08-Q-0017 which incorporates provisions and clauses in effect through FAC 2005-24. 100% Small Business, Buy-Indian Set Aside, NAICS code 561320. Line item 1 description: Procurement Technician Services, Division of Acquisition Management, Oklahoma Area IHS; estimated quantity 2180; unit of measure: hour. Period of performance: one year. Description: Contractor shall provide procurement technician services for the Division of Acquisition Management, Oklahoma City Area Office, Indian Health Service (IHS). With minimum oversight, processes medical and dental provider agreements for the Oklahoma City Area IHS: Reviewing the Contract Health Service (CHS) agreements for accuracy, assuring that all required licenses, insurance documents, CV?s etc. have been received and are current; prepare the provider agreements and/or modifications for the Contracting Officer?s (CO) signature; Prepares letters to notify and/or request information from the providers that require CO signature; Prepares requisitions at the request of the Director, Division of Acquisition Management; Interacts frequently with medical providers. Answers non-technical questions, always communicates in a professional manner; sends provider agreements to new providers at their request, or at the request of the Director, CHS; Communicates timely via e-mail with the provider or Director, CHS on status of various issues, responds timely to request for information; Disseminates provider agreements or other pertinent information as necessary. All correspondence error free and professionally prepared for the CO?s signature; Prepares and edits a variety of forms, letters , labels, memos, documents and reports based on oral or written instructions from Division personnel; Reproduces and distributes material for the Division, to field and area offices, HQ offices and other IHS and medical professionals; files correspondence and office copies in the appropriate folders and electronic files in appropriate directories; Occasionally receives incoming calls for individuals throughout the Division for the office voice mail system. Gives general non-technical information to callers and takes messages for the Division when they are out of their respective offices. Qualifications: Knowledge of HHSAR, IHS Manual, Part 5, Ch. 5 as it pertains to Contract Health Services and Blanket Provider Agreement (BPA) procedures that apply; Knowledge and ability to operate MS Word, Excel and other computer software packages. Windows operating environment and an IBM compatible desktop computer; Knowledge and ability to correctly prepare a variety of forms, letters, labels, memos, project documents, and reports for the Division personnel; Knowledge and ability to operate the document reproduction machines used by the Division including familiarity with the capabilities of the machine(s) (e.g., single, back-to-back, reduction, collating, etc.); Knowledge and ability to correctly file correspondence and office copies in appropriate folders and electronic files in appropriate directories; Knowledge and ability to operate the telephone answering switching system used by the Division including familiarity with telephone system capabilities and personnel within the Division; Knowledge and ability to communicate and understand verbal and written instructions in English; Other: Contractor is monitored by the Division Director. Detailed verbal and or written guidelines and/or instructions are provided for the various tasks assigned. The functions of this position directly impact the delivery of health care services to Native American clientele which is the primary mission of the IHS. Accuracy, dependability, professionalism and efficiency in the preparation and editing of the acquisition duties, paperwork, document reproduction, filing and operation of the telephone system facilitates the overall work effort of the Division. Contacts include IHS professional and clerical staff, medical professionals, Fiscal Intermediary and Native American clientele. DOL WD 2005-2431, Rev. 5, 09/28/07, Acct Clerk 1, $12.27/hr plus health/welfare $3.16/hr. Provision 52.212-1, Instructions to Offerors-Commercial Items (no addenda); 52.212-2 Evaluation-Commercial Items, applies. Quotes must include a completed copy of 52.212-3, Offeror Representations and Certifications-Commercial Items. Quote must also include hourly rate, EIN and DUNS numbers, updated resume and 2 reference letters. FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies (no addenda). FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order-Commercial Items applies. Closing date for quotes: 04/19/08, 5:00 CST. Send quotes to Sara Marcus, Acquisition Management at OCAO, IHS, 3625 NW 56 ST, Oklahoma City, OK 73112-4519; or email sara.marcus@ihs.gov or fax 405-951-3771. All responsible sources may submit a quote which shall be considered by the agency. Questions may be addressed to Sara Marcus via fax, e-mail or telephone.