PART: U.S. GOVERNMENT PROCUREMENTSSUBPART: SERVICES CLASSCODE: H - Regulatory Compliance Support contract - Potential Sources Sought OFFADD: National Institutes of Health, Office of Procurement Management, 6011 Executive Blvd., Rockville, Maryland 20892-7260 SOL: 263-2006-P(BD)-0012 DUE: 12/07/05 POC: Marcia Goldman, Contract Specialist
+1 (555) 000-0000 DESC: The National Institutes of Health is doing a market survey to determine the availability and technical capability of: - Hubzone - Service-disabled veteran owned - 8(a) and - small businesses. The NIH would like to also determine of the below required services are commercially available. The National Institutes of Health (NIH) is a large biomedical research facility with approximately 2500 radioactive materials laboratories and a 350-bed research hospital. The NIH is licensed by the U.S. Nuclear Regulatory Commission (NRC) to use a wide variety and appreciable quantities of radioactive materials in biomedical research and medical diagnosis and treatment. The NIH is conducting a market survey to determine the availability and technical and customer service capabilities of businesses interested in helping NIH ensure compliance with regulations and policies governing the use of radioactive materials and radiation-producing equipment for biomedical research. The majority of the radioactive material laboratories and equipment are located in Bethesda, MD; however, some are located at other licensed locations in Gaithersburg, MD, Rockville, MD, Kensington, MD, Poolesville, MD, Frederick, MD, and Baltimore, MD. In addition to routine radioactive materials laboratories, NIH has a number of special-use laboratories in the Nuclear Medicine and PET Departments, in the Building 21 hot lab facility, and in the cyclotron facility. The purpose of this procurement is to contract for qualified technical assistance to be provided to assist NIH in ensuring compliance with pertinent regulations and policies. The scope of the work is in the following areas: ? About 5000 comprehensive (24 radiation safety compliance items to be evaluated) surveys per year ? Monthly surveys of about 250 labs ? Bi-monthly checks on security of radioactive materials based on a computer-generated list that specifies areas to be checked weekdays, some to be checked weekday evenings (between 6 p.m. and 6 a.m.), and some to be checked on weekends. ? Inspection of radiation-producing equipment (about 15 radiographic units, 15 fluoroscopic units, 5 bone densitometers, 15 dental radiographic units, 20 cabinet x-ray units, 6 x-ray diffraction units; 25 electron microscopes, 6 CT scanners) ? MARSSIM type final status surveys: the time frame for completing final status surveys (approximately 2 times per year) will vary depending on the size and condition of the site and the evacuation and demolition schedules. The Contractor shall negotiate the time frame with and directly bill the NIH representative coordinating the decommissioning of that particular facility. ? Monitoring and decontamination of personnel and areas: weekdays between the hours of 8 a.m. and 6 p.m., the Contractor shall deploy a Surveyor for emergency response to the area designated by the NIH Project Officer or DRS emergency responder within 30 minutes (1 hour for satellite facilities) of notification. In addition, the Contractor shall provide to the Project Officer a list of qualified personnel who can be contacted for after-hours emergency (monitoring/decontamination) assistance. After-hours, the Contractor shall deploy a Surveyor to the area designated by the NIH Project Officer or Designated Alternate within 1 hour of notification. ? Preparation and decontamination of I-131 therapy rooms: Complete decontamination of the I-131 therapy room for release as an unrestricted area typically takes 16 person-hours. Ordinarily decontamination can be completed over 2 or 3 days. However, it shall be completed within 1 work day if directed by the Project Officer. Complete decontamination is required approximately four times per year. Decontamination/preparation of the I-131 therapy room between I-131 therapy patients is required approximately 30 times per year and needs to be completed within 1 work day of notification. ? Annual field calibration of about 2000 survey meters, e.g., GM, NaI, and ZnS used for contamination monitoring ? Annual calibration of about 40 instruments used to measure exposure or dose equivalent rates. Most of these instruments can be taken off-site for calibration. However, a few are non-portable instruments, e.g., wall-mounted alarms that must be calibrated on-site. ? The Contractor shall provide daily administrative support, e.g., data entry on NIH-provided database, photocopying, filing, scheduling, and preparing memos and reports. ? The Contractor shall provide a full-time on-site Project Manager to oversee work performed under the contract and respond to requests from the Project Officer or Designated Alternate. ? All swipes from comprehensive and monthly surveys shall be analyzed for beta and gamma emissions at an off-site, Contractor-provided laboratory licensed by the NRC or an Agreement State. Swipes from certain areas shall be analyzed for alphas as well. Results must be available so that the survey reports are submitted by noon of the second day following the survey. These services shall be performed in compliance with: a. 10 CFR 19 b. 10 CFR 20 c. 10 CFR 30 d. 10 CFR 35 e. 21 CFR 1010 f. 29 CFR 1900-1910 g. 49 CFR 171-174 h. Conditions of NIH's NRC licenses i. NIH Radiation Safety Web Site (http://www.nih.gov/od/ors/ds/rsb/index.html) j. NIH policy on security of radioactive materials k. USNRC Regulatory Guide 8.23, "Radiation Safety Surveys at Medical Institutions" l. DRS Policy on Personnel Monitoring m. NIH Waste Calendar n. NUREG-1556, Volumes 9 and 11 o. MARSSIM p. COMAR for radiation-producing machines q. ANSI/HPS N43.2-2001 - Radiation Safety for X-ray Diffraction and Fluorescence Analysis Equipment, r. - Electron Microscopists Safety Handbook s. The following National Council on Radiation Protection and Measurements (NCRP) reports: 35- Dental X-ray Protection 36- Radiation Protection in Veterinary Medicine 49- Structural Shielding Design and Evaluation for Medical Use of X-rays and Gamma Rays of Energies up to 10 MeV 51- Radiation Protection Guidelines for 0.1-100 MeV Particle Accelerator Facilities (1977) 57- Instrumentation and Monitoring Methods for Radiation Protection (1978) 102-Medical X-ray Electron Beam and Gamma-ray Protection for Energies up to 50 MeV (1989) 147-Structural Shielding Design for Medical X-ray Imaging Facilities This acquisition will be performance-based and will be awarded for an initial period of one year, with four successive one-year renewable option periods, for a maximum of five years. Capabilities shall be evaluated based on knowledge of pertinent regulations, proposed methodologies for providing the services, description of equipment needed, staffing plan, and experience performing similar work. The intended procurement will be classified under NAICS Code 541380 size standard $10 million. Experience in providing similar services must be demonstrated. This market survey is being conducted through the FedBizOpps to reach the widest possible audience and to gather current market information. Responding firms should provide two (2) copies of their tailored capability statement to the Office of Procurement Management at the address provided not later than December 7, 2005. Respondents shall address their all applicable small business representations when sending in capability statements. Also, state if the services provided are sold commercially per the Federal Acquisition Regulation Commercial Item definition cited at FAR 2.101. Please send to the attention of Marcia Goldman, 6011 Executive Blvd., Room 539A, Bethesda, Maryland 20892-7663.
