R425--Maintenance and Operations Onsite Support Staff for VASNHCS (Reno, Nevada)

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY The intent of this Sources Sought Announcement is to assist in our decision-making process for services procurement. This is not a solicitation, nor request for quotes or proposals. Through the receipt of responses, this will enable a more precise type of procurement process. The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award of a contract, nor does it restrict the Government to a particular acquisition approach. Any inquiries are to be made in writing by email to the point of contact, Larry Facio, Contracting Officer.
See below Response Method to this notice. Response shall be sent by email to contact@example.gov by the due date and time of 11/10/2026 by 1:00 p.m. (Pacific Time).
GENERAL SERVICES REQUIRED: The Contractor shall provide onsite support personnel for maintenance and operations of VA Sierra Nevada Health Care System facilities located in Reno, NV. The facility requires: 1.0 FTE Electrician 2.0 FTE HVAC Technicians 1.0 FTE Utility Systems Operator 1.0 FTE Pipefitter
PLACE OF PERFORMANCE: VASNHCS, Reno VA Medical Center 975 Kirman Ave, Reno Nevada 89502. PLACE OF PERFORMANCE: Base Year: 01/01/2027 - 12/31/2027 Option Year #1: 01/01/2028 - 12/31/2028 Option Year #2: 01/01/2029 - 12/31/2029 Option Year #3: 01/01/2030 - 12/31/2030 Option Year #4: 01/01/2031 - 12/31/2031 QUALIFICATIONS STAFF: Education, Training and Experience: All contracted support staff will possess formal or informal education, training and experience in their respective trade. Contractor personnel performing services under this contract shall possess a minimum of one year documented experience in their field at the Journeyman level. Technical Proficiency: The contract support staff must have recent documented experience working in their respective trade. Experience in a health care setting is desirable. The staff shall have the following general knowledge, skills and abilities to successfully perform the work: Ability to perform the common tasks associated with journeyman duties in a line of work on one's own initiative, subject to occasional inspection. Ability to do the common tasks associated with journeyman duties in a line of work, under close supervision and subject to inspection at the end of each task. Possess the ability to work independently without direct supervision. Be technically proficient in the skills necessary to fulfill the Government s requirements, including the ability to speak, understand, read and write English fluently. Possess working knowledge of computers, specifically the Windows Operating System including experience using Internet and Microsoft Outlook or other email program. Experience utilizing Microsoft Word, Microsoft Excel, and Microsoft Outlook is desirable. Education, Training and Experience: The support staff will possess the following individual requirements for their applicable trade. 2.1.2.1. The Electrician shall be a licensed electrician at the journeyman level in any state. Documented experience one year minimum shall include installation, maintenance, troubleshooting, repair of electrical systems in hospital, commercial, or industrial settings. This should include components such as lights, wiring, switches, transformers, motors, generators, transfer switches, distribution panels. Electrician shall have experience complying with lock out tagout requirements, OSHA, Electrical Code, NFPA and/or The Joint Commission requirements. 2.1.2.2. The HVAC Technicians shall have an active EPA universal certification card to handle refrigerants in compliance with federal regulations. Minimum of one-year documented experience maintaining, troubleshooting, and repairing commercial hvac systems, air handling units, roof top units, and split units. Additional experience maintaining medical and commercial grade refrigerators and freezers is desired. 2.1.2.3. Pipefitter shall have minimum one year of experience at the Journeyman level laying out, fabricating, assembling, installing, maintaining piping systems in a commercial, industrial, or hospital setting. Pipefitter shall have experience in assembling selecting and preparing appropriate materials for the application and assembling utilizing threading, soldering, brazing methods. Pipefitter shall have knowledge of maintenance, repair, and troubleshooting of sewage, air, potable water, chill water, heating hot water, and steam piping systems. 2.1.2.4. Utility Systems Operator shall have minimum one year s experience as an operator in boiler or chiller plants at the Journeyman level. Experience to include inspect and record readings on boiler controls, combustion equipment, water regulation, steam regulation, safety devices, gauges, meters, plant control systems. Additional required experience monitoring chemical levels in water and proportioning chemicals to maintain required levels. Ability to perform minor steam fitting, plumbing, electrical work, painting, and housekeeping of the utility plant. Knowledge of equipment assembly, installation repairs: make repairs on boilers, chillers and related equipment, such as replacing bearings, packing and mechanical seals in pumps both liquid transfer and vacuum. Install and maintain all auxiliary air conditioning equipment consisting of chill water pumps, glycol circulating pumps, cooling towers, control air compressors, refrigerated /desiccants type air-dryers, pneumatic/electric control valves, variable frequency drives, digital pneumatic variable air volume boxes, electronic air filters, electric/steam humidifiers, automatic/manual water treatment systems, exhaust fans, air-balancing accessories KEY PERSONNEL AND EMERGENCY SUBSTITUTIONS: The VA Full Time Equivalency (FTE) for the services required is 2.0 FTE is defined by VA as two personnel, each providing a minimum of 80 hours of services every two weeks. Emergency Substitutions: During the first ninety (90) calendar days of performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death or termination of employment. The Contractor shall notify the Contracting Officer (CO), in writing, within 15 calendar days after the occurrence of any of these events and provide the information required below. After 90 days, the Contractor shall submit the information required below to the CO at least 15 calendar days prior to making any permanent substitutions. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the CO. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The CO will notify the Contractor within 15 calendar days after receipt of all required information of the decision on the proposed substitutes. The contract will be modified to reflect any approved changes of key personnel. For temporary substitutions where the key person will not report to work for three (3) consecutive work days or more, the Contractor shall provide a qualified replacement for the key person. The substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure as stated above. The Government reserves the right to refuse acceptance of any Contractor personnel at any time after performance begins, if personal or professional conduct jeopardizes patient care or interferes with the regular and ordinary operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, patient abuse, dereliction or negligence in performing directed tasks, or other conduct resulting in formal complaints by patients or other staff members to designated Government representatives. Standards for conduct shall mirror those prescribed by current federal personnel regulations. Should the VA Contracting Officer s Representative (COR) or designee encounter documented problems or continual unprofessional behavior/actions with any Contractor Personnel, s/he may request, without cause, immediate replacement of said contract Personnel. CITIZENSHIP REQUIREMENTS The Contractor certifies that the Contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to the VA. While performing services for the VA, the Contractor shall not knowingly employ, contract or subcontract with an illegal alien; foreign national non-immigrant who is in violation their status, as a result of their failure to maintain or comply with the terms and conditions of their admission into the United States. Additionally, the Contractor is required to comply with all E-Verify requirements consistent with Executive Order 12989 and any related pertinent Amendments, as well as applicable Federal Acquisition Regulations. If the Contractor fails to comply with any requirements outlined in the preceding paragraphs or its Agency regulations, the VA may, at its discretion, require that the foreign national who failed to maintain their legal status in the United States or otherwise failed to comply with the requirements of the laws administered by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor, shall be prohibited from working at the Contractor s place of business that services the VA; or other place where the Contractor provides services; and shall form the basis for termination of this contract for breach. This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. 1001. The Contractor agrees to obtain a similar certification from its subcontractors. The certification shall be made as part of the offerors response to the RFP using the subject attachment in Section D of the solicitation document. HOURS OF OPERATION BUSINESS HOURS AND WORK SCHEDULE: The VASNHCS Medical Center Facilities Management Service business hours are Monday through Friday, 0730 to 1600 PST (excluding federal holidays). Support staff in the Electrical, Pipefitter, and HVAC trades are expected to work during these hours, 8 hours daily with 30-minute lunch break, to total a 40-hour work week. Contracted support staff in these trades can also expect to work up to 4 hours of overtime per week as some repairs and maintenance must be scheduled around patient care.
The Reno VA Utility System Energy Center operates 24 hours a day, 365 days per year. Utility Systems Operators generally provide services on one of three shifts (Day, Swing, or Grave) which includes weekdays, nights, weekends and holidays. Each Utility Systems Operator is expected to work 8 hours per day, which includes a 30-minute lunch break, and 40 hours per week. In case an emergency replacement shift is required in excess of 40 hours per week, this contract should reflect 8 hours of overtime for each week for the duration of this contract. Contractor shall appoint a Utility Systems Operator to perform any one of the following shifts: Operators may be scheduled for any shift shown in the schedule up to 40 hours and up to 8 hours of overtime for the week.
Day Shift: Monday through Sunday, 6:00 a.m. to 2:00 p.m. Swing Shift: Monday through Sunday, 2:00 p.m. to 10:00 p.m. Grave Shift: Monday through Sunday, 10:00 p.m. to 6:00 a.m.
Unless a state of emergency has been declared or VASNHCS facilities are closed by the VA, the Contractor shall be responsible for providing services. In the event Contractor Personnel are unable to complete an assigned shift, the Contractor shall notify the COR or designee on the day or evening prior to the shift, or on the morning of the scheduled shift, no less than one hour prior to the start of the shift. CONTRACTOR RESPONSIBILITIES SERVICES REQUIRED Working onsite in the Facilities Management Service (FMS), the Chiller/Boiler Operator(s) will be responsible for independently operating and maintaining utility plant equipment and systems with minimal or no supervision. SPECIFIC CONTRACTOR TASKS Operate the boiler feed water treatment plant and test the water, adding proper chemicals to boiler feed water if necessary. Operate the air conditioning management system consisting of an automatic data system for gathering and recording plant and remote air conditioning data. Maintain one or multiple gas/propane fired water or fire tube boilers equipped with electronic controls and associated auxiliary control equipment. Observe boiler controls, gauges and charts to make necessary adjustments for proper fuel and airflow to maintain system pressure. Perform boiler inspections to all boiler controls, combustion equipment, water leveler regulation, steam regulators, 0-2 recorder, automatic 0-2 trim systems, safety devices, instruments, flow meters, feed pumps, gas regulators, automatic controls and air regulators. Maintain constant observation of the meters, charts, gauges, water levels and temperatures to ensure that all systems are functioning properly. Read and record temperatures, pressures, and operating data as required within the boiler plant. Determine proper chemicals to be added to the water in the proper proportions in which they are to be added to prevent corrosion and scale formation. Add chemicals to the chiller system and record test results and chemicals added. Perform adjustments and corrections to boilers based on recorded inspection date. Make repairs on boilers, chillers and related equipment, such as replacing bearings, packing and mechanical seals in pumps both liquid transfer and vacuum. Install and maintain all auxiliary air conditioning equipment consisting of chill water pumps, glycol circulating pumps, cooling towers, control air compressors, refrigerated /desiccants type air-dryers, pneumatic/electric control valves, variable frequency drives, digital pneumatic variable air volume boxes, electronic air filters, electric/steam humidifiers, automatic/manual water treatment systems, exhaust fans, air-balancing accessories. Perform minor steam fitting, plumbing, electrical work, painting, and housekeeping of the boiler plant.
DRESS AND APPEARANCE: Contractor personnel shall present a professional, conservative, and neat appearance. Contractor shall report for duty in a professional manner, in appropriate attire befitting a healthcare setting, and having complied with acceptable standards of personal hygiene expected of health care workers. Facial hair (including beards, mustaches, and sideburns) shall be controlled (restrained) or trimmed. It shall not interfere with safe work practices or be unclean. Contractor employee(s) clothing shall fit to provide a professional, modest appearance, in keeping with normally accepted community standards of dress for the work being performed as further described.
R E S P O N S E M E T H O D:
The Government requires response by capabilities statements only. Comments from interested businesses regarding the requirements described above may be addressed.
When responding, Subject line MUST CONTAIN: Sources Sought VASNHCS Maintenance Support
At a minimum, the following information shall be provided:
1. Company Name;
2. Company Mailing Address;
3. Point(s) of Contact including telephone number(s) & email address(es);
4. Socio-Economic (i.e. Small/Large Business, HUBZone, Service-Disabled Veteran Owned, 8(a), etc.) as it relates to NAICS Code 561210 Facilities Support Services
5. Provide a summary of the type of services performed and experience as it relates to services listed above.
6. UEI Number
7. If participant in Veterans Affairs national contracts GSA, ICSP; provide FSS or VITAL Team name. 8. Sub-Contracting Intentions (provide above items 1 through 6 of intended subcontractor along with description of sub-contractor duties). This area will be heavily scrutinized so as to avoid pass-through acquisitions.
9. Additional information and/or comments.
Veterans First Contracting Program and the VA Rule of Two (Kingdomware v. United States) 38 U.S.C. 8127 - 8128: Service-disabled veteran owned small business (SDVOSB) or Veteran owned small business (VOSB) concern must be registered and verified in Small Business Administration database at https://search.certifications.sba.gov/ to be eligible for award as a SDVOSB or VOSB if/when a solicitation is issued for this requirement as a SDVOSB or VOSB set aside. In addition, this requirement has been determined to be set aside as SDVOSB or VOSB acquisition, only SDVOSB or VOSB that respond to this specific notice within the above stated due date will be eligible for award.