RACE TIMING SYSTEM

The Virginia Military Institute is soliciting a complete race timing system that must include all necessary components, delivered and fully installed at their location in Lexington, Virginia. The solicitation, numbered QQ-123020, was posted on June 24, 2026, with a firm response deadline of July 3, 2026, at 5:00 AM Eastern Time. The system must be capable of supporting all race timing requirements without the need for supplemental equipment or modifications post-installation. This procurement is under the SLED classification, indicating it is targeted toward state, local, or educational entities, and is being managed directly by the Virginia Military Institute. All hardware, software, sensors, timing chips, antennas, data processing units, and associated peripherals must be included and operational upon delivery. The vendor is responsible for on-site installation, system calibration, testing, and training for personnel as needed to ensure seamless functionality. Georgina Parker from the Virginia Military Institute serves as the point of contact for this solicitation, reachable via email at parkergl@vmi.edu or by phone at 540-464-7137. The place of performance is specifically tied to the Virginia Military Institute campus in Lexington, Virginia, and all work must be completed at this location. The solicitation does not specify a set-aside classification or NAICS code, leaving eligibility open to qualified providers who can meet the technical and logistical demands of a fully integrated timing solution. Proposals must demonstrate proven experience in deploying similar systems for athletic events, with detailed plans outlining equipment specifications, installation timelines, warranty terms, and ongoing support capabilities. Submissions must be submitted through the designated portal linked in the solicitation details, and failure to include all required components or services may result in disqualification.