Radiation Support and Related Services

This is a Sources Sought Notice. This is NOT a solicitation for proposals, proposal abstracts or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small business; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. This requirement is assigned a code of 621512 in the North American Industry Classification System (NAICS), and the size standard for such requirements is $12.5 M per annum. Statements should also include an indication of current certified business status; this indication should be clearly marked on the first page of your capability statement as well as the eligible business concern's name, point of contact, address and DUNS number. Background The Radiation Oncology Branch (ROB) runs a research and clinical program related to the treatment of cancer with the use of radiation. The use of high energy linear accelerators, radiation therapy simulators, CT scanners, radiation therapy treatment planning and related computers, associated medical laboratory equipment, MRI scanners, and other equipment deemed appropriated by the Branch staff will take place on site. The ROB needs to have these additional services to provide patient treatment of cancer(s) to support the clinical program. Purpose and Objectives The Radiation Oncology Branch (ROB), Center for Cancer Research, National Institute of Health, Bethesda, Maryland is seeking a contractor to provide radiation therapy treatments and related services to clinical protocol patients at the Clinical Center, NIH. The treatments will take place on site, using linear accelerators, simulators, and dosimetry equipment. The contractor will be responsible for providing 1) radiation therapy, dosimetry, and related professional services as required by the Statement of Work; 2) operating associated equipment in the ROB such as high energy linear accelerators, radiation therapy simulators, CT scanners, radiation therapy treatment planning computers, associated dosimetry equipment, medical laboratory equipment, medical laboratory equipment and MR imaging equipment; 3) radiation therapy technology and dosimetry services in the ROB, Monday through Friday 8:00 a.m. to 4:30 p. m. exclusive of Federal holidays and at the times as deemed necessary; 4) on-call emergency radiation services as well as dosimetry services when required in accordance with established radiation therapy practices; 5) training through participation in seminars provided through the NIH and through other pertinent course work or training. All applicable staff shall have the appropriate board or registry certification as stated in the Statement of Work and meet the minimum certification criteria. Project Requirements The following mandatory qualification criteria will apply: 1. All personnel performing work under this contract shall have necessary licenses and certifications as specified by local, State, or Federal Laws or Regulations in order to perform the work require by the contract. 2. All radiation therapists must be certified by the American Association of Radiation Technologists in Radiation Therapy Technology or become board certified within six months from the date of hire. Additionally, all therapists must have demonstrated the ability to fabricate focused blocks and electron beam cutouts. All therapists must be experienced in operating Government owned equipment, including: Varian RapidArc accelerator, Tomotherapy Hi-ART helical tomotherapy unit, Nucletron MicroSelectron High-Dose-Rate Remote Afterloader, Varian ARIA patient management system and Philips Brilliance CT Simulator. 3. All mandatory criteria must be met at time of proposal submission. Anticipated Period of Performance: The anticipated period of performance for this requirement is one year, with six one-year options. Capability statement/information sought: Tailored capability statements shall demonstrate a clear understanding of all tasks specified in the draft statement of work and shall also address the following: 1. Documented experience providing radiation therapy and dosimetry treatments based on HIPPA Medical Code Sets identified by the HCPCS (Healthcare Common Procedure Coding System) procedure codes, specifically 77413, 77414, 77408, 77409, 77403, 77404, 77372, 77373, 77481, 77290, 77295 and 77334. 2. Documented experiece providing dosimetry treatment plans and nplan verifications based upon American Medical Billing Codes, specifically 77310, 773154, 77301, 77321 and 77328. 3. Documented experience providing physics services, including quality assurance of patient records (paper & electronic) based upon American Medical Billing Codes, specifically, 77336, 77330, 77399 and 77331. 4. Documented availability, experience and training of personnel in radiation services and procedures as well as appropriateness of proposed staffing to accomplish this project. 5. Documentd prior corporate experience in providing effective coverage for contracts or other work requiring similiar quantities and mix of personnel. 6. Documented training program in the area of radiology. Information Submission Instructions: 1. Page Limitations: Interested qualified small business organizations should submit a tailored capability statement for this requirement not to exceed 24 single-sided pages including all attachments, resumes, charts, etc. (single spaced, 12 point font minimum) that clearly details the firm's ability to perform the aspects of the notice described above. Tailored capability statements should also include an indication of current certified small business status. This indication should be clearly marked on the first page of your capability statement (preferably plalced under the eligible small business concern's name and address) as well as the eligible small business concern's name, point of contact, address and DUNS number. 2. Deliver Point: All capability statements sent in response to this sources sought notice must be submitted electronically (via email) to Odessa S. Henderson, Contracting Officer at oh4o@nih.gov in MS Word or Adobe Portable documen format (PDF). The subject line must specify SS-ETSB-30003-74. Facsimile responses will not be accepted. 3. Common Cut-Off Date: Electronically submitted tailored capability statements are due no later than 3:30 p.m. EST on Monday, July 30, 2012. CAPABILITY STATEMENTS RECEIVED AFTER THIS DATE AND TIME WILL NOT BE CONSIDERED. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary information in any resultant solicitations(s).