Rancho Santa Susana Community Park Sports Lighting Replacement Project

The Rancho Simi Recreation and Park District is seeking bids for the Rancho Santa Susana Community Park Sports Lighting Replacement Project under solicitation number 20260805027, with a response deadline of August 25, 2026. The contract is structured as a Firm Fixed Price arrangement requiring full design, supply, installation, and commissioning of new sports lighting systems at the park in Simi Valley, California, with performance limited to 60 calendar days from the Notice to Proceed. All bids must comply with detailed Plans and Specifications (Exhibit B), Special Conditions (Exhibit C), and applicable industry standards including IESNA LM-35-02, RP-6-22, ASCE 7-16, and the 2022 International Building Code. The award will follow a Lowest Price Technically Acceptable model, meaning the lowest responsible bidder meeting all technical requirements will be selected. Contractors must submit comprehensive documentation including photometric reports, 10-year performance guarantees, control system schematics, warranty materials, and certified illumination measurements. Compliance with state regulations is mandatory, and the contractor is responsible for all labor, materials, tools, coordination with utilities, and quality assurance throughout execution. Financial details remain incomplete as all monetary fields in the bid structure are placeholders, and no line-item pricing data is populated; however, liquidated damages of $500 per day apply for delays beyond the 60-day performance period. Key contractual requirements include submission of a Payment Bond, Performance Bond, Certificate of Insurance with 45-day cancellation notice and additional insured language, Public Works Contractor Registration Certification, and Fleet Compliance Certification with supporting documentation for any claimed exemptions. All proposals must be physically delivered in sealed envelopes to the District’s office in Simi Valley, with no electronic submissions permitted. Bidders must complete all required forms, sign personally or on behalf of their entity with officer details, and ensure no blank fields remain, as incomplete bids will be rejected. Point of contact for inquiries is Douglas Duran, and all official notices must be addressed to District Manager Dan Paranick. No federal acquisition regulation clauses are incorporated; instead, the contract relies on custom exhibits and district-specific provisions. Inspection and acceptance occur at the project site, with the District retaining authority to reject non-conforming work, and final payment is contingent on submission of warranties, as-built drawings, and Mechanics Lien Release.