Random Moment Time Study (RMTS) Application

The contract involves the development, configuration, operation, and maintenance of a cloud-based web application designed to support the Ohio Department of Developmental Disabilities (DODD), Ohio County Boards of Developmental Disabilities (CBs), and Ohio Councils of Government (COGs) in participating in the federal Medicaid Administrative Claiming (MAC) program. This program, overseen by the Centers for Medicare and Medicaid Services (CMS), allows these entities to receive federal Medicaid reimbursement for activities that assist individuals in enrolling in Medicaid and accessing covered services. The web application must enable the conduct of statistically reliable and valid Random Moment Time Study (RMTS) surveys, facilitate the generation and submission of quarterly MAC claims, and produce necessary reports and documentation aligned with CMS guidelines. The contract size ranges from $500,000 to $2,000,000, and the project is set to be performed within Ohio, with a focus on ensuring compliance with state and federal policies. The procurement process emphasizes adherence to various state policies and standards, including IT security, data privacy, and preferences for Ohio-based, veteran-owned, and domestically sourced products. Bidders are required to submit certification statements affirming compliance with these policies, including disclosures related to offshore services and data handling. The contract also mandates strict compliance with Ohio’s IT policies, standards, and security protocols, including NIST 800-53 standards for information security. Additional documentation includes forms for contractor certification, detailed data security and privacy terms, and affirmations regarding the responsible handling of state data and sensitive information. Overall, the contract aims to ensure a secure, compliant, and efficient system that supports Ohio’s Medicaid claiming activities while aligning with state and federal regulations.