This Solicitation opportunity from Kansas was posted on February 13, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Recording System

Closed

2025-011State & Local

Submission Closed02/24/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 811210

New

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POSTED

about 13 hours ago

DEADLINE

in 14 days

AI Contract Overview

The City of Derby, Kansas, issued Request for Proposal 2025-011 to procure a comprehensive recording system for the Derby Police Department. The required system must feature 14 audio recording channels, consisting of 6 analog and 8 digital channels, and include necessary system hardware and user administration software. The scope of work encompasses the supply, installation, and configuration of the equipment, as well as the provision of operational training. Successful proposals must include a one-year warranty from the date of delivery and a five-year maintenance agreement. Proposals must be submitted in a sealed physical envelope to the Derby City Clerk by February 24, 2025, at 10:00 am. Evaluation is based on a trade-off methodology rather than lowest price, focusing on the proposer's ability to meet requirements, firm qualifications, experience, and overall value. Mandatory submission requirements include a signed Response Form, a detailed staffing plan, three professional references from the last three years, and proof of insurance meeting specific liability limits, including 1 million dollars in general liability coverage. Proposers must also certify compliance with anti-bribery policies and the Kansas Act Against Discrimination.

General Info

Derby Police Department seeks a recording system provider by February 24, 2025.

Agency

Kansas → Derby

NAICS

811210 - Electronic and Precision Equipment Repair and Maintenance

Place of Performance

KS, USA

Set-Aside

NONE

Documents

Proposal Response Form for Recording System - 2025-011

response-form

High

RFP 2025-011 Recording System for City of Derby

rfp

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedFeb 13

Solicitation

Response DeadlineFeb 24

Deadline has passed

Submission Closed

02/24/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyKansas → Derby

Contacts1 person available

OfficeN/A

Organization / AgencyKansas → Derby

Office AddressN/A

Contacts

Karensa Schiffel

contact@example.gov

Full Description

REQUEST FOR PROPOSAL#2025-011Recording System for the CITY OF DERBYFebruary 12, 2025The City of Derby, Kansas (hereinafter referred to as the “City” of “Derby”) invites proposals for one (1) Recording System for the Derby Police Department. Please carefully review this document. If you are interested in making a proposal consistent with the conditions, instructions, requirements, and specifications as contained herein, submit one (1) original document of the Response Form together with a comprehensive proposal in a sealed envelope no later than Monday, February 24th, 2025 at 10:00 am. The outside of the envelope should be clearly marked with the Proposer’s name and address and identified as “Submission of Proposal — Recording System”. The sealed envelope should be addressed as follows:Derby City ClerkATTN: Recording System611 N. Mulberry Road, Suite 300Derby, KS 67037RFP # 2025-011All proposals must be valid for the year of 2025. If submitted by mail, the sealed envelope containing the proposal must be enclosed in another envelope addressed to the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037.It is the sole responsibility of the proposer to see that its response and the appropriate documents are delivered on time. Any response received after the scheduled closing time for receiving proposals will be returned to the proposer unopened and will not be considered. It is the responsibility of the vendor to check Derby’s website for information and updates.Proposed pricing for services may be disclosed at a public meeting to receive and to file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other information provided in your response will be considered proprietary and will not be divulged during the proposal review process unless otherwise required by law. Because the services sought will require the expenditure of public funds, part or all of the successful proposal, as well as a resulting contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a proposal, the information contained in each proposal will be used for evaluating the proposer’s ability to handle the scope of services and will not be shared with persons not involved in the evaluation of proposals unless otherwise required by law.Karensa SchiffelAdministrative CaptainDerby Police Department

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