Records Management Application (RMA)

SOURCES SOUGHT ANNOUNCEMENT The Defense Information Systems Agency (DISA) is seeking sources to provide DISA with a Records Management Application (RMA) that is DoD 5015.02-STD certified with Chapters 2 (Baseline), Chapter 3 (Classified), and Chapter 4 (FOIA/PA) to managing our electronic records across multiple platforms i.e., email, cloud, mobility, and collaborative systems to ensure electronic recordkeeping transparency, efficiency, and accountability to promote openness and accountability. CONTRACTING OFFICE ADDRESS: Defense Information Systems Agency Procurement Services Directorate ATTN: Andriani Buck Acquisition Building 6910 Cooper Ave. Fort Meade, MD 20755-7088 INTRODUCTION: This is a SOURCES SOUGHT TECHNICAL DESCRIPTION to determine the availability and technical capability of HUBZone Firms to provide the required products and/or services. The Acquisition Resources Contracting Branch-PL61 is seeking information for potential sources to: - 1. Manage all permanent electronic records in an electronic format in a DoD 5015.02-STD Records Management Application that is Chapter 2, 3, & 4 certified. - 2. Manage both permanent and temporary email records in an accessible electronic format in a DoD 5015.02-STD Records Management Application that is Chapter 2, 3, & 4 certified. The nature of the work conducted under this task will generally consist of the following: Managing E-mail records for 10,000 - 15,000 users; and Managing electronic records in a central repository IAW DoD 5015.02-STD. DoD 5015.02-STD provides the basic requirements on operational, legislative, and legal needs that must be met by records management application (RMA) products acquired by the Department of Defense and its Components. It defines requirements for RMA's managing classified records and includes requirements to support the Freedom of Information Act (FOIA), Privacy Act, and interoperability. Chapter 2, 3, & 4 certified means the software has been tested and certified by the Joint Interoperability and Test Command (JITC) and is listed in its' RMA Product Register found at http://jitc.fhu.disa.mil/projects/rma/reg.aspx. Facility Security Clearance. The work to be performed under this contract is up to the Secret level. Therefore the company must have a final Secret Facility Clearance from the Defense Security Service (DSS) Facility Clearance Branch (FCB). DISCLAIMER: THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. REQUIRED CAPABILITIES: a) Interoperable with MS SharePoint (DEPS) b) Manages FOIA request c) Integration Team d) Integrates with MS Outlook e) Protects and complies with the Privacy Act f) Training Support SPECIAL REQUIREMENTS: Must be DoD 5015.02-STD Records Management Application Chapter 2 certified. Must be DoD 5015.02-STD Records Management Application Chapter 3 certified. Must be DoD 5015.02-STD Records Management Application Chapter 4 certified. The company must have a final Secret Facility Clearance from the Defense Security Service (DSS) Facility Clearance Branch (FCB). SOURCES SOUGHT: The anticipated North American Industry Classification System Code (NAICS) for this requirement is 541519, with the corresponding size standard of $27.5 million. This Sources Sought Synopsis is requesting responses from HUBZone Firms. To assist DISA in making a determination regarding the level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use joint venturing (JV) or partnering to meet each of the requirements areas contained herein. This includes responses from qualified and capable HUBZone Small Businesses. You should provide information on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement. In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications. Responses must demonstrate the company's ability to perform in accordance with the Limitations on Subcontracting clause (FAR 52.219-14). SUBMISSION DETAILS: Responses should include: 1) Business name and address; 2) Name of company representative and their business title; 3) Type of Small Business; 4) Cage Code; 5) Contract vehicles that would be available to the Government for the procurement of the product and service, to include ENCORE II, General Service Administration (GSA), GSA MOBIS, NIH, NASA SEWP, Federal Supply Schedules (FSS), or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.) Vendors who wish to respond to this should send responses via email no later than December 28, 2016, 12:00 PM Eastern Daylight Time (EDT) to andriani.buck.civ@mail.mil. Interested businesses should submit a brief capabilities statement package demonstrating ability to provide a product that meets the criteria detailed herein and to perform the services listed in this Technical Description. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government and contractor personal reviewing RFI responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.