Records Management Services

This sources sought notice issued by the U.S. Army Corps of Engineers, Huntsville Engineering and Support Center, under solicitation number PANHES-26-P0000-027718, is strictly for market research and does not constitute a solicitation, request for proposal, or commitment to award a contract. The notice seeks information from potential vendors regarding their capabilities to perform Records Management Services at Redstone Arsenal, Alabama, under NAICS code 541611, which is set aside entirely for small businesses. Interested parties must respond by May 28, 2026, by emailing detailed information including company name, CAGE code, UEI, address, technical point of contact, and if applicable, their small business socioeconomic status such as 8(a), HUBZone, SDVOSB, WOSB, or EDWOSB. Responses must also include a description of the organization’s past or current performance on similar services and must remain unclassified. The Government will not pay for any costs incurred in responding to this notice, and no unsolicited proposals will be accepted. The requirement involves managing electronic work requests through the DF/EDT system, producing monthly status reports, holding quarterly coordination meetings, and maintaining a Quality Control System aligned with Army regulations including AR 25-400-2, AR 380-5, and DoD 8570.01-M. Performance will be monitored using a Quality Assurance Surveillance Plan that includes surveillance checklists, Corrective Action Requests for critical, major, or minor nonconformances, and evaluation based on timeliness, accuracy, customer feedback, and personnel qualifications. All contractor personnel must undergo background checks, obtain a Common Access Card, complete mandatory security and information assurance training within specified timeframes, and use E-Verify for hiring. Access to government facilities is restricted to authorized individuals, and strict protocols govern the handling of sensitive data and physical security. Invoices must be submitted electronically as PDFs to CEHNC-BIO-GSP-INVOICE@usace.army.mil, and oversight is conducted by the Contracting Officer’s Representative, David Klahn, under the authority of Contracting Officer Coronica Maehew. The place of performance is fixed at 300 Secured Gateway, Huntsville, AL, with at least one FTE required to be physically present during core hours. No contract value or pricing details are provided, as this is a preliminary market research