Remove and Recycle Radioactive Americium from Government Furnished Property

1. Public Notice of Intent: This Public Notice (synopsis) seeks to improve competition among capable sources by advertising Government Requirements in accordance with FAR Subpart 12.6- Streamlined Procedures for Evaluation and Solicitation for Commercial Items. The synopsis is largely published for informational purposes and records The Service Contract Act of 1965 applies to this combined Synopsis F4F0AH8144A003/Solicitation FA8601-08-T-0047. The Government anticipates fixed price negotiations with a single suggested source for less than the simplified acquisition threshold of $100K. The Government intends to acquire hazardous (radioactive) waste recovery/recycling of radioactive Americium from Government Furnished Property (GFP) for 120 days. The suggested source is is incumbent NRD LLC Inc, 2937 Alt Blvd, Grand Island NY 14072. The applicable U. S. Department of Labor Codes are NAICS 562211/SIC Code 4953 with size standard of $11.5M. Large and small business firms may respond to this synopsis of Government requirements in draft Performance Work Statement (PWS). To be technically capable of meeting Government requirements in the draft PWS all sources shall have evidence of active Department of Energy and/or state licenses. Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b) (1), DFARS Part 213 and FAR 6.302-1(a) (2). A determination by the Government not to compete this proposed award, based upon responses to this notice, is solely within the discretion of the Government. Information electronically submitted in accordance with below instructions will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government shall not pay companies for any budgetary price estimates and technical responses submitted about this Government Request For Information. 2. Instructions for submitting Electronic Information: This notice of intent is not a request for competitive quotations; however, the Government will consider all budgetary unit price estimates electronically received about this Public Notice. Each response shall identify the company DUNS code, CAGE code and Federal Tax ID code. Email responses shall not be sent as an executable file (.exe) or as a zip file (.zip) because information technology security systems of WPAFB computers do not allow receipt of such files. Source shall offer fixed unit prices for all services being solicited, and the Government reserves the right to awards without discussion. Any responsible firm may submit a quote budgetary unit prices that remain effective for at least 30 calendar days after date of submitted response. Evaluation criteria are to award based on the lowest priced technically capable source based on fixed unit prices for Section II of draft PWS. To be considered a capable source each response should provide evidence of having adequate technical capabilities by electronically submitting a technical proposal to demonstrate the following: an existing program capability to recover, recycle and dispose of Americium and associated GFP line items required by Section II in Draft PWS, and acceptable, current evidence attesting to the possession of a valid (active) USNRC Agreement State license, required by the PWS. All responses are due not later than 7 days after this synopsis is posted (advertised) on FedBizOps. Send all responses addressed to: contact@example.gov. 88th CONS/PKPB, 1940 Allbrook Drive Room 109, WPAFB, OH 45433-5309. Reach Mr. Callaway at phone +1 (555) 000-0000 and FAX +1 (555) 000-0000. Draft PERFORMANCE WORK STATEMENT RECOVER AND RECYCLE RADIOACTIVE AMERICIUM-241 FROM GOVERNMENT FURNISHED PROPERTY M8A1 CHEMICAL AGENT DETECTOR (CAD) CELLS WRIGHT-PATTERSON AFB, OH, 30 MAY 2008 I. DESCRIPTION OF SERVICES 1.0 Scope - The contractor shall furnish all non-personal services and incidental supplies necessary to recover and recycle (R&R) Americium 241 (Am-241) from Government Furnished Property (GFP). All GFP shipment quantities of M8A1 Chemical Agent Detector (CAD) Cells are identified in Section II. 1.1 Program Management Shipment Forms - Before all GFP shipments, the Radiation Safety Office (RSO) of the Environmental Management Division, Operations Branch at WPAFB (WPAFB RSO) will electronically notify the contractor via any contractor generated form. The WPAFB RSO typically will electronically provide the contractor an RSO inventory of GFP to R&R when electronic pre-shipment contractor forms are not required. 1.2. Regulatory - Before award the contractor will electronically provide a valid United States Nuclear Regulatory Commission (U.S. NRC) or current Agreement State license to WPAFB RSO in order to meet minimum Government requirements and be eligible for award. 1.3 Shipments - The WPAFB RSO will accumulate and transport Am-241contained within M8A1 CAD Cells (GFP) to the contractor by commercial and/or government carriers in three separate shipments. The contractor shall not be held liable for any incidents involving GFP in Government possession and in transit GFP shipments. 1.4 Recordkeeping - All contractor provided services shall comply with mandatory U.S. NRC recordkeeping and Section III QUALITY ASSURANCE AND GOVERNMENT ACCEPTOR INSTRUCTIONS. All GFP receipt records and billing notices (invoices) shall not contain the words "Received for Disposal" and any similar phrase. 1.5 Disposal and Defacing - Items that cannot be recovered and recycled shall remain the sole responsibility of the contractor to store at their facility and dispose of in a U.S. NRC or Agreement State licensed disposal site. All applicable radioactive warning labels and government markings, stamps, etchings and GFP serial numbers shall be defaced and removed prior to unrestricted release. II. WORKLOAD PERFORMANCE PERIOD 2.0 Workload of Multiple (Phased) GFP Shipments - The performance period for all multiple GFP shipments (phase 1, 2, and 3) ends not later than (NLT) 120 days after award date or 30 days after the contractor electronically confirms final receipt and acceptance of separate phased shipments whichever occurs earlier. All three phased shipments and deliveries coincide with the WPAFB receiving GFP from other government agencies and removing the CAD Cells from all M8A1 units. Shipments of CAD cells to the contractor are scheduled for July 2008, August 2008 and September 2008. The contractor shall R&R 1,500 CAD Cells (500 per shipment phase). Multiple Delivery Schedules GFP Description Approx. Activity (Ci) Quantity Units (Each) Estimated Unit Price Firm Fixed Price Phase 1, July 08 M8A1 CAD Cells 0.125 500 Phase 2, August 08 M8A1 CAD Cells 0.125 500 Phase 3, September 08 M8A1 CAD Cells 0.125 500 PWS Advertised PWS Totals 0.375 1500 ----- III. QUALITY ASSURANCE AND GOVERNMENT ACCEPTOR INSTRUCTIONS 3.0 Authorized Government Approvals - To expedite authorized quality assurance and Government Acceptor approvals the contractor shall comply with all terms and conditions in the 88 CONS G-001 Clause and accurately submit the Wide Area Work Flow electronic form entitled "Combo Receiving Report and Invoice". Each person listed below is authorized to accomplish quality assurance, government inspection, and acceptance by way of this "Combo Receiving Report and Invoice Form" when the Primary Quality Assurance Inspector and Government Acceptor, Christopher L. Anthony, is unavailable for customer assistance. Christopher L. Anthony Primary Quality Assurance Personnel (Inspector) and Government Acceptor 88 ABW/CEVO 5490 Pearson Road Wright-Patterson AFB, OH 45433-5332 Phone +1 (555) 000-0000 Mark L. Mays Alternate Quality Assurance Personnel (Inspector) and Government Acceptor 88 ABW/CEVO 5490 Pearson Road Wright-Patterson AFB, OH 45433-5332 Phone +1 (555) 000-0000 Benton M. Wilmoth Alternate Quality Assurance Personnel (Inspector) and Government Acceptor 88 ABW/CEVO 5490 Pearson Road Wright-Patterson AFB, OH 45433-5332 Phone +1 (555) 000-0000 3.1 Normal Duty Hours. Normal duty hours are defined as 0730 to 1630, Monday through Friday, except Federal Holidays, for all customer service functions. 3.2 Base Access during Federal Holidays. Typically, the contractor will not to provide services on U S Federal holidays. For extraordinary contractor transport of GFP line items to and from the 88th ABW Security Forces Squadron (SFS) designated commercial gate at WPAFB, the contractor will e-mail both the 88th ABW/SFS and required Government escort (sponsor). The required Government escort (sponsor) typically is the primary Quality Assurance Personnel (Inspector) for this award. This notice shall be submitted at least 5 calendar days before any of the following Federal holidays: - New Year's Day Martin Luther King Day - Presidents Day Memorial Day - Independence Day Labor Day - Columbus Day Veterans Day - Thanksgiving Christmas 3.3 Environmental Laws and Regulations - The contractor shall be familiar with and have immediate access to sustain compliance with applicable environmental statutes and regulations of the NRC, Department of Energy, and more specific state license documents. In the event that applicable regulatory rule changes are made during this contract, the contractor shall comply with the most current "new" rules.