Renewal extension 3 months of Penelope Software

The contract pertains to a micro purchase initiative by the Philadelphia Health Department, managed under solicitation number B2625459, aimed at renewing or extending the existing Penelope Software license for an additional three months. The procurement process emphasizes awarding the contract either as a whole or by individual line items to the lowest responsive and responsible bidder, with the stipulation that all items must be quoted for eligibility. The contract value is estimated to be between $10,000 and $50,000, with a maximum allowable amount of less than $43,000, and the term is set for 365 days from the effective date. The vendor must adhere to specific submission procedures, including completing a Consent and Authorization Agreement, and must comply with the city’s procurement policies, including submitting accurate quotes and required documentation through the PHLContracts eProcurement platform. Supporting documents highlight the process for vendor registration, submission, and compliance, including detailed instructions for completing necessary forms such as the Consent and Authorization Agreement, and optional data collection forms to promote diversity and inclusion, such as the LGBTQ Applicant Data Form. The procurement is justified as a sole source, supported by a letter from Parents as Teachers National Center, Inc., indicating exclusive rights to the PAT Penelope Data System used by the program. The contract aims to ensure continued access to the software essential for the department’s operations, with an emphasis on transparency, compliance, and equitable vendor participation. The primary point of contact for the procurement process is Twala Holmes, reachable via email or phone.