Renewal of SciNote Electronic Laboratory Notebook (ELN) Software Licenses

The contract is for the renewal of SciNote Electronic Laboratory Notebook (ELN) software licenses and associated support services for FDA/CDER laboratories, with an estimated 270 licenses required under a firm-fixed-price, lowest price technically acceptable (LPTA) award mechanism. The contractor must deliver software licensing for on-premises deployment, ongoing technical support for current integrations with ItemAware, ChemDoodle, and Microsoft Office Online, and comprehensive professional services including configuration, implementation, and training for up to 270 users. All solutions, including “or equal” alternatives, must fully meet or exceed the technical requirements outlined in Sections 4, 5, and 6 of the solicitation, with “or equal” proposals requiring a detailed point-by-point demonstration of equivalence to the specified SciNote functionalities. Compliance with Section 508 accessibility standards is mandatory, requiring submission of either an HHS Section 508 Accessibility Conformance Checklist or a VPAT-based Accessibility Conformance Report. The contract includes a base year starting September 29, 2026, and two option years, extending performance through September 28, 2029, with all deliverables to be installed and supported at designated FDA locations in Saint Louis, Missouri, and Silver Spring, Maryland. The contractor is required to provide complete documentation including validated protocols, user manuals, and system configuration records, and must ensure all software and related services conform to federal information security standards, including encryption using FIPS 140-validated modules, media sanitization per NIST SP 800-88, and secure key management. All personnel accessing government systems must undergo appropriate background investigations as defined by HHS security tiers, complete FDA-mandated security and privacy training annually, and sign non-disclosure agreements using FDA Form 3398. The contractor must comply with prohibitions on use of covered telecommunications and software from banned entities such as Kaspersky Lab or ByteDance, adhere to federal supply chain security requirements, and avoid any EULA or TOS provisions that conflict with federal law. Invoices must be submitted exclusively through the Treasury’s Invoice Processing Platform, and all deliverables are subject to acceptance inspection at the delivery site based on conformance to contract specifications, operational functionality, and accessibility compliance. Failure to meet any technical requirement will result in rejection, and award will be granted solely to the technically acceptable offeror with the lowest price.