Repair & Maintenance Service for Bidirectional Antenna (BDA) / Emergency Responder Radio Coverage System (ERRCS)

The School District of Greenville County has issued a fixed-price solicitation (No. 226-37) for repair and maintenance services related to the Bidirectional Antenna (BDA) and Emergency Responder Radio Coverage System (ERRCS) across district facilities. This contract seeks qualified vendors to perform inspections, testing, certifications, repairs, preventative maintenance, and parts procurement in compliance with stringent standards including NFPA 72, NFPA 1221/1225, FCC regulations, South Carolina Fire Code, and applicable local authority requirements. The one-year contract term begins upon award, with options to extend annually for up to five years. The scope encompasses service at over 100 district locations, requiring timely emergency responses (with a 24-hour on-site arrival requirement), detailed inspection and testing reporting, photographic documentation, and adherence to manufacturer warranties alongside a one-year labor warranty. Vendors must meet rigorous qualifications, including holding relevant BDA/ERRCS manufacturer certifications, FCC GROL, NICET credentials, and valid South Carolina licensing, with subcontractors subject to district approval. Security measures mandate background checks through SLED, barring individuals identified as registered sex offenders or under investigation for certain offenses from district premises. The procurement process emphasizes submitting sealed fixed-price bids electronically via the district’s portal by January 15, 2026. Award determination is based on a trade-off evaluation considering vendor responsibility and pricing advantage, rather than lowest-price acceptance alone. Contract provisions address data ownership rights favoring the district, privacy restrictions prohibiting unauthorized use of collected information, indemnification clauses, and specific termination conditions. Payments are issued upon acceptance of services, subject to funding availability, with no partial payments unless stipulated. The solicitation excludes detailed pricing or line-item structures but requires vendors to submit itemized invoices identifying labor, materials, and service locations. Overall, this solicitation establishes a comprehensive framework for ongoing maintenance and emergency support of critical radio communication systems essential for campus safety and emergency response readiness.