Repair Ditch Witch Equipment

COMBINED SYNOPSIS/SOLICITATION DITCH WITCH EQUIPMENT REPAIR MALMSTROM AFB, MT (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Submit written quotes (oral quotes will not be accepted) on RFQ reference number F2WTB48232A001. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26. (iv) This solicitation is 100 percent set-aside for Small Business. The North American Industry Classification System (NAICS) code is 811310 with a size standard of $7M. (v) The Contractor shall provide material and labor for the repair of Ditch Witch Directional Drilling Equipment. The contractor must be an authorized/certified Ditch Witch Directional Drilling Equipment technician. 1) Machine model: FX30 Serial : 2W0891 Description of Repair: 250 hour service, Vac Maintenance, Trailer Maintenance, Power unit enclosure, Engine repair. -Replace all filters+all oils -Chk engine RPM and adjust as needed -Chk water pressure -Chk hyd dump operation -Replace vac air cleaner -Replace engine v-belt -Flush+replace coolant+coolant hoses -Replace high pressure pump drive belt+broken pump mount -Replace hand held remote to tank dump -Replace battery+ service cables -Replace water pressure+vac gauge -Replace vac relief valve -Replace deteriorated vac hoses -Replace high pressure hose reel -R+R hub+repack wheel bearings+chk brake condition -Replace breakaway battery+switch -Chk hardware+tighten as needed -Adjust tire pressure+chk lug torque+provide spare tire assembly -Replace rusted thru panels@ engine enclosure and replace as needed -Replace seized injection pump and clean fuel system 2) Machine Model: AT4020M1 Serial: 2W0297 Description of Repair: Service, Wear Item Replacement, Hydraulic Repair, Options and Updates, Down Hole Tool Maint. -Replace engine oil+filter -Replace fuel+air filter -Replace cracked fuel lines and clean fuel system -R+R subsaver+chk swivel seal+hex stub, replace hex if needed -Chk+ adjust track tension; chk, adjust+lube thrust chain -Fashion remote vent@ rotation gearbox -Chk hardware+tighten as needed -Chk engine RPM+adj -Steam clean+lube pipe wrench jaws inserts -Replace guide blocks -Replace broken cable@ row select -Chk prox switches and repair as needed -Replace anchor valve assembly, spools are rusted and sticky -R+R left anchor motor and reseal -Update software as needed -Install umbrella option -Install heated hose kit -R+R track frame hardware -Install new style seat rail kit -Chk automation+adjustment -Rebuild 2 rockmaster housings with new bearings+seals -Replace tri-cone MT bits with new -R+R all drill rods+clean threads+replace collars+hardware 3) Machine Model: FM50 Serial: 2W0741 Description of Repair: Service, Elec. Diagnostics and repair, Trailer Maintenance, Enclosure Replacement, Reclaimer maintenance, Fluid Tank missing parts. -Replace all filters+all oils -Replace engine fan belt -Flush+replace collant -Replace coolant hoses -Replace battery+service cables -Replace deteriorated engine mounts -Replace fuel lines+clean fuel system -Check engine RPM+voltage output -Diagnose+repair electrical to engine shutdown -Replace shutdown module -Replace fuel solenoid -Replace shutdown cable assemblies -Replace emergency stop button -R+R+ inspect bearings+brakes -Reseal+adjust brgs -Weld broken spring mounts@front of front axle springs -Chk all hardware+tighten as needed -Chk tire pres+ lug torque -Replace rusted thru panels@ engine enclosure+ replace decals -Replace missing spring@ left shaker -Run test+lub -Chk hardware+tighten as needed -Install missing parts@fluid tanks including securing hardware@ top discharge pipe+curb refilling hardware@ right hand tank; replace rusted hopper and missing bag ripper+screen (vi) The purpose of this combined synopsis and solicitation is for the purchase of repair for Ditch Witch Directoinal Drilling Equipment. The 819th Red Horse Squadron is willing to transport the equipment to and from any authorized service center within a 300 mile radius of Malmstrom AFB. Any other potential vendors beyond that distance will have to bid their own transportation/shipping costs. (vii) Delivery requested no later than 60 days after date of contract. FOB: Destination, at: 819th Red Horse Squadron Bldg 165 Malmstrom AFB, MT 59402 Attn: TSgt Casey Kuhn (viii) The provision at FAR 52.212-1, Instructions to Offerors--Commercial Items, applies to this acquisition. (ix) The provision at FAR 52.212-2, Evaluation - Commercial Items, applies to this acquisition. Quotes will be evaluated on price, price related factors and ability to meet specifications. (x) The offeror must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items. Offeror Representations and Certifications shall be completed on the ORCA website, http://orca.bpn.gov. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this solicitation. (xii) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (APR 2006) (DEVIATION) (a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b) (1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in paragraphs (i) through (vii) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause. (i) 52.219-8, Utilization of Small Business Concerns (May 2004)(15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $500,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (ii) 52.222-26, Equal Opportunity (Apr 2002)(E.O. 11246). (iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001)(38 U.S.C. 4212). (iv) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998)(29 U.S.C. 793). (v) 52.222-39, Notification of Employee rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201). (vi) 52.222-41, Service Contract Act of 1965, as Amended (Jul 2005), flow down required for all subcontracts subject to the Service Contract Act of 1965 (41 U.S.C. 351, et seq.) (vii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006)(46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64, (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause) (xiii) The following clauses also apply to this acquisition: -FAR 52.204-7, Central Contractor Registration (Oct 2003) -FAR 52.222-41, Service Contract Act of 1965 (Nov 2007) -FAR 52.232-1, Payments (Apr 1984) -FAR 52.233-3, Protest After Award (Aug 1996) -FAR 52.252-2, Clauses Incorporated By Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil http://ww.arnet.gov/far/ http://www.acq.osd.mil/dp/dars/dfars/html (End of clause) -DFARS 252.204-7004, Central Contractor Registration Alternate A (Nov 2003) -DFARS 252.223-7006, Prohibition on Storage and Disposal of Toxic and Hazardous Materials (Apr 1993) -DFARS 252.225-7000, Buy American Act-Balance of Payments Program Certificate (June 2005) -DFARS 252.225-7001, Buy American Act and Balance of Payments Program(June 2005) -DFARS 252.225- 7001, Alt. I, Buy American Act and Balance of Payment Program -DFARS 252.225-7016, Restriction on Acquisition of ball and roller bearings, Alternate I -DFARS 252.232-7003, Electronic Submission of Payment Requests. -DFARS 252.212-7001, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (JAN 2007) (DEVIATION) (a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5 (JUN 2006) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: 252.225-7014 Preference for Domestic Specialty Metals, Alternate I (APR 2003) (10 U.S.C. 2533a). 252.237-7019 Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). 252.247-7023 Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631) 252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631) (End of clause) -AFFARS 5352.201-9101 OMBUDSMAN (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, A7K, 150 Vandenberg St, Ste 1105, Peterson AFB, CO 80914-4350, 719-554-5250, fax 719-554-5299, a7k.wf@afspc.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) -AFFARS 5352.242-9000, Contractor Access To Air Force Installations(Aug 2007) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) (xiv) DPAS Rating does not apply to this acquisition. (xv) Numbered notes #1 applies to this acquisition. (xvi) Quotes are required to be received no later than 4:00 PM MST, Friday 5 September 2008. All quotes must be faxed to (406) 731-4005 or emailed to adam.heim@malmstrom.af.mil to the attention of A1C Adam Heim. (xvii) Direct your questions to the same at (406) 731-4354 or e-mail address adam.heim@malmstrom.af.mil.