Sealed proposals will be received by the County of Herkimer, New York, until 10:00 A.M., at the Prevailing time on September 25, 2025 at the Office of the Department of Highways, 313 Third Avenue, Herkimer New York, for the Replacement of Hardscrabble Road (CR 142) Culvert over City Brook, situated in the Towns of Norway and Fairfield, Herkimer County, New York. All bids received pursuant to this notice will be publicly opened and read aloud at the office of the Department of Highways at 10:00 A.M. on September 25, 2025.
Sealed bids must be plainly marked with:
“Sealed Bid – PIN 2754.77 – Replacement of Hardscrabble Road (CR 142) Culvert over City Brook”
Copies of the Contract Documents are on file at the Herkimer County Highway Department, 313 Third Avenue, Herkimer, NY 13350 and may be examined, at no expense, between the hours of 8:00 am -12:00pm and 1:00 pm - 4:00 pm local time Monday through Friday.
Digital/electronic versions of the Contract Documents may be obtained by contacting the Herkimer County Highway Office at
+1 (555) 000-0000 or email to
contact@example.gov. A deposit of check/money order made payable to County of Herkimer or by credit card via phone/online/in person (credit card fees apply) in the amount of $50.00 must be received prior to issuance of documents. No refund will be made.
Contractors must obtain Contract Documents from the issuing office to be placed on the Official Plan Holder List in order to receive addenda and any other bid correspondence. Bids received from Contractors not on the Official Plan Holder List will not be accepted.
Each proposal shall be accompanied by a bid security in the amount of 5 percent (5%) of the gross amount of the bid.
This is a State Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on May 1, 2025 as posted on the New York State Department of Transportation's website must be followed by the successful Bidder.
The MBE goal for this project is 7%.
The WBE goal for this project is 11%.
The SDVOB goal for this project is 6%.
There are no DBE goals for this project.
The EEO Employment goals for this project are: 2.1% Minority Employment Goal, 6.9% Women Employment Goal
The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at:
https://www.dot.ny.gov/main/business-center/civil-rights2/civil-rights-repository/Tab/EBO Login Application.pdf
No residential or geographical restrictions will be in effect for this project. State requirements take precedence over local requirements unless local requirements are deemed to be more stringent.
The bidder to whom the Contract is awarded will be required to furnish performance, payment, and guarantee bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at
For-Profit Construction Questionnaire (CCA-2) | Office of the New York State Comptroller
The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2, 1968, and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). The successful Bidder will be required to pay prevailing wage rates on this Contract.
Bids will not be accepted from Bidder’s determined to be a “Non-Responsible Entity” by the New York State Office of General Services in accordance with General Municipal Law 5A-103-b. This Project is a “Covered Project” under New York State Labor Law 220-I, and each Bidder must hold a valid Certificate of Registration from the New York State Department of Labor (NYSDOL) to submit a Bid. Each Bidder must submit a copy of their NYSDOL Certificate of Registration with their Bid at the time the Bid is made. Bidders will need to ensure that each Subcontractor working under them hold valid NYSDOL Certificate of Registration before commencing any work on a covered project.
The County of Herkimer reserves the right to consider the bids for forty-five (45) days after receipt before awarding any contract, and to waive any minor informalities in, and to reject, any and all bids. All bids are subject to final review and approval by the Herkimer County Highway Superintendent before any award of contract may be made. Receipt of bids by Herkimer County shall not be construed as authority to bind the Municipality.
The work will be substantially completed 20 calendar weeks from the contractor mobilizing the site and completed and ready for final payment by December 1, 2026
The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,
Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, National origin, sex, age, disability/handicap and income status in consideration for an award.
This project is subject to the provision of Chapter 605, Laws of the State of New York of 1959, Section 103-A of The General Municipal Law and subsequent amendments.
Owner’s Contact
Mark Nagele, P.E.
Herkimer County Highway Superintendent
313 Third Ave.
Herkimer, NY 13350
+1 (555) 000-0000
contact@example.gov
Engineer's Contact
Bryan Tremblay, P.E.
Vice President
443 Electronics Parkway
Liverpool, NY 13088
+1 (555) 000-0000
contact@example.gov
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 7% Women Owned Sub-Contracting Goal: 11% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Disadvantaged Owned Sub-Contracting Goal: 0%
Due date:09/25/2025 10:00 AM
Contract term: Dec 1, 2026
County(ies): All NYS counties
Location: Towns of Norway & Fairfield, Herkimer County Business entities awarded an identical or substantially similar procurement contract within the past five years: none
