Request for Applications - Maintenance Asphalt - Statewide Ongoing

The Oregon Department of Transportation (ODOT) is soliciting applications for a new series of Price Agreements for supplying hot mixed asphalt materials to its maintenance forces statewide. This solicitation supersedes the current agreements expiring on December 31, 2024, and extends through December 31, 2034. The contract is structured as a non-exclusive, indefinite-delivery pricing agreement without guaranteed minimum or maximum quantities, activated via separate Purchase Orders for delivery and payment authorization. Pricing adjustments are tied to the Monthly Asphalt Cement Material Price (MACMP) index, allowing monthly escalations or reductions in line with market changes. Contractors must meet technical standards outlined in the 2024 Oregon Standard Specifications for Construction and adhere to strict material quality and delivery requirements, including temperature controls and compliance verification. Applicants, whether new or existing suppliers, must submit a formal application and meet insurance and certification requirements before executing the Price Agreement. ODOT offers voluntary informational sessions for prospective suppliers via Teams to address questions. The contract emphasizes compliance with various Oregon statutes and policies including pay equity, non-discrimination, and conflict of interest disclosures. Contractor responsibilities include proper material production, timely delivery, and maintaining certifications such as socioeconomic status declarations where applicable. Delivery terms are FOB destination, with the contractor bearing risk until ODOT inspection and acceptance at delivery sites. The agreement incorporates provisions for subcontracting oversight, contractor personnel management, and environmental considerations such as recycled product utilization. Payment and administrative processes are managed through individual Purchase Orders issued during the contract term, with no upfront work or payments authorized before PO issuance. The solicitation underscores transparency and adherence to ethical standards, requiring declarations related to legal compliance and organizational conduct to maintain eligibility.