REQUEST FOR PROPOSAL, FIXED BASE OPERATOR, FARMVILLE REGIONAL AIRPORT

The Town of Farmville, Virginia, is soliciting proposals to select a Fixed Base Operator (FBO) to manage and operate services at Farmville Regional Airport, which caters to general aviation including private, business, instructional, and transient aircraft. The airport features a 4,400-foot asphalt runway, multiple apron areas, two terminal buildings, fueling facilities for Jet A and Avgas, and aircraft tie-down areas. The selected FBO contractor will be responsible for enhancing customer service, increasing airport activity, and maintaining safe, efficient, and compliant operations through provision of mandatory services such as fueling, ground handling, terminal operations, aircraft parking, pilot supplies sales, and basic maintenance coordination, with additional optional services like flight instruction and event hosting encouraged. Proposals will be evaluated through a weighted scoring system, emphasizing experience and qualifications in airport management (25%), quality and scope of proposed services (20%), financial capability and business plans (20%), investment in facility improvements (15%), references and past performance (10%), and responsiveness/completeness (10%). The contract incorporates locally developed clauses requiring compliance with Virginia state laws and FAA and Virginia Department of Aviation regulations, mandates insurance coverage including commercial general liability, auto liability, and workers’ compensation, and imposes indemnification and record access provisions. Key personnel qualifications must be detailed, and assignment or transfer of contract rights is restricted without Town consent. The procurement requires electronic proposal submission by May 12, 2026, through a designated portal, including mandatory certifications such as company information, non-collusion, and offeror statements. Final acceptance resides with the Town of Farmville and is contingent upon contractual compliance with performance and regulatory standards, operational reporting, and continuous insurance. The Town reserves the right to reject proposals, inspect facilities pre-award, and enforce contract terms in accordance with specified policies for a fixed-price service agreement to operate the FBO at Farmville Regional Airport.