Request for Proposal For Rodeo Contractor

IntroductionThe Archuleta County Fair Board, on behalf of The Board of County Commissioners of Archuleta County, Colorado (“Archuleta County” or “County”), is soliciting proposals for a Rodeo Contractor for Archuleta County’s 2025 Archuleta County Fair, which will be celebrating its 74th Anniversary. Archuleta County anticipates entering into a one-year contract for the 2025 Fair.The Archuleta County Fair is held annually at the Archuleta County Fairgrounds located at 344 U.S. Highway 84, Pagosa Springs, CO 81147. The Archuleta County Fair will run from July 31 through August 3, 2025, and features rodeos, merchandise booths, contests, and more. This Request for Proposal (“RFP”) guides Offerors with specifications deemed pertinent to complete a proper proposal in accordance with the required specifications outlined in Paragraph 2.0 below. All proposals submitted must be signed by Offeror and remain valid for 60 days following the due date of Proposals.Offerors intending to submit a proposal must register their official email address with the Archuleta County Fair Board at document.write('archuletacountyfair'+'@'+'gmail.com')For security reasons, you must enable JavaScript to view this E-mail address.. Offerors shall carefully review the entire RFP. Offerors shall promptly notify the procurement coordinator, Tonya Steadmon, in writing of any ambiguity, inconsistency, unduly restrictive specification, or error in this Request for Proposal. In this notice, the Offeror shall include any terms or requirements within the RFP that prevent the Offeror from responding or adding unnecessary costs. In addition, offerors may provide an explanation with suggested modifications.  The notice must be received by the deadline for the inquiries set forth below.   Archuleta County reserves the right to make or decline to make any changes to the RFP.Offerors having questions or requiring clarification or interpretation of any section within this RFP must address these issues in writing via email to Tonya Steadmon, at document.write('archuletacountyfair'+'@'+'gmail.com')For security reasons, you must enable JavaScript to view this E-mail address. before 5:00 p.m. (MST) on February 6, 2025. The County will provide a written response by email on or before 5:00 p.m. (MST) on February 7, 2025, to all questions timely received. The County’s response will be by a written addendum to the email address provided to the ACFB as directed above. Any other form of interpretation, correction, or change to this RFP will not be binding on the County. Offerors shall sign and return with their RFP response an Acknowledgment of Addendum for any addendum issued.Archuleta County shall not be liable for any loss, expense, damage, or claim arising from the advice given or not given or statements made or omitted in connection with this Request for Proposal. Archuleta County shall not be liable for any expenses incurred by the Offeror in preparing its response to this Request for Proposal.  This Request for Proposal shall not be construed as a contract or a commitment of any kind by Archuleta County.Archuleta County reserves the right to conduct relevant inquiries, research, and reference checks regarding the Offeror. Archuleta County reserves the right to select any offer deemed in the best interest of Archuleta County or, at its complete discretion, to reject all bids.Archuleta County intends to follow the following schedule regarding this RFP but reserves the right to modify such dates at its complete discretion: