Request For Proposal (RFP) For Consulting Services For Comprehensive Recreation, Parks, Open Space And Greenway Plan

The contract involves providing professional consulting services to assist Lycoming County in updating its Comprehensive Recreation, Parks, Open Space, and Greenway Plan, with a total estimated value of $100,000. The project is managed by the County’s Department of Planning and Community Development and funded through a combination of a $100,000 grant from the Community Conservation Partnership Program and a $50,000 county contribution. The scope includes project coordination, extensive public participation, data collection and analysis, development of plan recommendations, and final documentation, culminating in a comprehensive, signed, and sealed report. The work must adhere to specific standards, including compliance with state and federal laws, environmental regulations, and the requirements of the funding agency, DCNR. The project timeline requires initiation upon award, with substantial completion by December 31, 2026, and deliverables include public meetings, surveys, inventories, and a multi-year development program. The contractual framework is governed by custom terms and conditions rather than standard federal clauses, emphasizing compliance with applicable laws, non-collusion, and responsible performance. The contract stipulates that all work is subject to inspection at the County’s destination point, with non-conforming work to be corrected at no expense. Payment is made within 30 days of invoice receipt, with 10% withheld until final approval. The contract prohibits subcontracting without prior approval and requires the contractor to carry specified insurance coverage. The proposal evaluation process is a point-based system, with technical merit and cost weighing heavily—cost accounts for 30 points, followed by expertise, work plan, aesthetics, completeness, and demonstrated capacity. The award will be based on best value, with proposals due electronically via PennBid by December 5, 2025, and the County reserving the right to reject any bids or conduct oral presentations. The contract also includes detailed provisions for personnel qualifications, amendments, insurance, and special requirements, ensuring a comprehensive and transparent procurement process.