Request for Proposals for Grants Management System

The San Mateo County Department of Housing is soliciting proposals for an end-to-end grants and asset management solution to support its Housing and Community Development and Housing Authority divisions. The objective is to replace manual tracking systems with a single, auditable system of record capable of managing the full lifecycle of federal, state, and local funding. Key functional requirements include an ADA-compliant public application portal, financial and performance tracking, automated compliance monitoring to reduce HUD findings, and long-term asset management for affordability and repayment obligations. Ideally, the system will integrate with HUD's IDIS for automatic data transfers and provide role-based access controls. This best-value solicitation, numbered 2027-RFP-00144, has a response deadline of October 30, 2026, with an estimated contract start date of March 1, 2027. Evaluation is based on relevant experience, proposed methodology, staffing, fee proposals, references, and local business preferences. Mandatory qualifications include at least five years of experience providing grants management for public agencies or affordable housing organizations and legal authorization to operate in California. Awarded contractors must adhere to the County's standard contract template, maintain minimum insurance coverages, and comply with the Living Wage Ordinance, HIPAA, and various non-discrimination laws including the Fair Housing Act and the Americans with Disabilities Act.