Request for Quotation for “Preventive Maintenance of NEXTSEQ 2000 for NIAID/NIH in Phnom Penh” at U.S. Embassy Phnom Penh

The U.S. Embassy Phnom Penh issued Request for Quotation 19CB6026Q0002 to secure preventive maintenance services for the Illumina NextSeq 2000 sequencing system in support of NIAID/NIH research activities in Phnom Penh, Cambodia. The contract requires two on-site preventive maintenance visits by certified Illumina technicians during a one-year period from March 7, 2026, to March 06, 2027, covering comprehensive servicing, inspection, replacement of worn components, and full provision of reagents and parts. The contract is structured as a firm fixed price, with all costs—including labor, travel, parts, and virtual technical support—included in the quoted amount, and no additional payments will be permitted. Offerors must be registered in the System for Award Management (SAM), provide proof of Illumina certification for technicians, submit only new equipment and manufacturer-approved components, and include detailed technical documentation. Proposals are due by February 5, 2026, and will be evaluated using the lowest price technically acceptable method, with compliance with federal regulations as a baseline for technical acceptability. The contract incorporates numerous Federal Acquisition Regulation (FAR) clauses related to compliance, procurement integrity, labor standards, cybersecurity, and environmental responsibility, including Buy American Act and Trade Agreements Act requirements, prohibitions on covered telecommunications equipment, energy efficiency standards, and anti-trafficking policies, all of which must be adhered to by the contractor and any subcontractors. Payment is processed via Electronic Funds Transfer to a designated office in Phnom Penh, with invoices submitted electronically to PHPVoucher@state.gov within 30 days of service completion. The government retains full authority for inspection and acceptance at the embassy location in Phnom Penh, with acceptance based primarily on regulatory compliance rather than specific technical performance metrics. Offerors must also self-certify their size status, socioeconomic classifications, and ownership structure, and report any use of covered telecommunications equipment or services. The contract includes no subcontracting set-asides and does not require adherence to certain executive order provisions relating to affirmative action, although other labor and ethical standards remain fully enforceable. All contractual obligations are governed by U.S. law and require strict adherence to reporting, certification, and documentation protocols established under federal procurement guidelines.