Request for Quotation- HVAC Replacement Alexandria VA

Addendum 18 September 2025 - All questions were to be submitted to the designated points of contact no later than 17 September 2025 at 1:00PM ET. All questions submitted within the required timeframe have been addressed and attached to this solicitation with the USCG responses. Please see attached document "Questions to USCG and Response." Combined Synopsis/Solicitation Request for Quotation RFQ # 52800PR250013190 Contracting Office: USCG, CG-C5I-C22, Kearneysville, WV Responses Due: On or before 1:00PM ET 24 September 2025 Total Small Business Set-Aside This is a combined synopsis solicitation for a commercial service prepared in accordance with the format in FAR subpart 12.6, Acquisition of Commercial Service, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals and a written solicitation will not be issued. The solicitation number is 52800PR250013190 and is issued as a Request for Quotation (RFQ), unless otherwise indicated herein. This RFQ is for the procurement of materials and services for the replacement of two (2) wall mounted HVAC units. Submit written offers only, oral offers will not be accepted. This combined synopsis/solicitation requires registration with the System for Award Management (SAM) at the time a quote is submitted, excluding outlined in FAR 4.1102(a). Registration information can be found at http://www.sam.gov. UNIQUE ENTITY IDENTIFIER (UEI) NUMBER, FEDERAL TAX IDENTIFICATION NUMBER, AND CAGE CODE MUST BE INCLUDED. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective 08/07/2025. The complete text of any of the provisions and clauses may be accessed in full at https://www.acquisition.gov/browse/index/far. The procurement is a Firm Fixed Price and the associated North American Industrial Classification System (NAICS) code for this procurement is 561210 - Facilities Support Services with a Small Business Standard size of $47.0M. The associated product service code is N041 - Installation of Equipment'Refrigeration, Air Conditioning, and Air Circulating Equipment. This requirement is a TOTAL SMALL BUSINESS SET-ASIDE and only eligible offerors may respond. The description of the requirement is required on behalf of United States Coast Guard (USCG). The objective is to acquire materials and services for the replacement of two (2) wall mounted HVAC units. Line Item 0001: QTY - 1, UNIT - JOB, DESCRIPTION - The United States Coast Guard (USCG) requires materials and services for the replacement of two (2) wall mounted Bard 5-ton packaged heat pump units HVAC system that services the 8 Pack building located in Alexandria, VA. The current Bard packaged units are no longer serviceable for operational status. It is the Government's requirement to replace the units with brand name or equivalent units as specified specified in the Statement of Work (SOW). All materials and services must be provided in accordance with the SOW. All services will be performed at the United States Coast Guard facilities (8 Pack Building) at 7323 Telegraph Rd, Alexandria, Virginia 22315. DELIVERABLES AND DELIVERY SCHEDULE: The period of performance for this requirement is Date of award - 60 Days. The anticipated award date is 26 September 2025. Only qualified and capable offerors may submit bids. Solicitation Response Deadline: On or before, 24 September 2025 at 1:00PM ET - Response to this solicitation are due on or before the aforementioned date and time, SUBMITTED ELECTRONICALLY IN WRITING, to the Contract Specialist, Ann M. Leuters, Ann.M.Leuters@uscgmil and the Contracting Officer, Delton L. Brun, Delton.L.Brun@uscg.mil. This solicitation includes the following attachments: Request for Quotation, including Statement of Work and Provisions & Clauses Attachment 1 - Statement of Work Attachment 2 - Provisions and Clauses Attachment 3 - Wage Determination # 2015-4281 Attachment 4 - Electronic Submission of Payment Requests USCG Points of Contact: Contracting Officer: Delton L. Brun, Delton.l.brun@uscg.mil Contract Specialist: Ann M. Leuters, Ann.m.leuters@uscg.mil INSTRUCTION SECTION: The USCG reserves the right not to answer all submitted questions. UNIQUE ENTITY IDENTIFIER (UEI) NUMBER, FEDERAL TAX IDENTIFICATION NUMBER, and CAGE CODE must be included in response. All quotes submitted shall include cost breakdown, unit price, extended price, payment terms and discount offered for prompt payment. Nonconformance with the instructions provided may result in disqualification or unfavorable evaluation. MATERIALS SUBMITTED. The vendor is advised that all submissions and related material become the property of the USCG and will not be returned. The technical and price quotes, if accepted by the USCG, will form binding parts of the task order resulting from this solicitation. Therefore, care must be taken to properly address the requirements set forth in this document. PROPRIETARY DATA. Each page of the vendor's quote must be reviewed and marked as to proprietary data content by the vendor. Also, see FAR 3.104-4. A single blanket statement at the front of the quote is not acceptable. Failure to mark every page will subject your quote to public release through Freedom of Information Act (FOIA) requests. All information and data related to this project that the vendor gathers or obtains shall be protected from unauthorized release and considered the property of the USCG. The Contracting Officer will be the sole authorized official to release verbal or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this solicitation. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer. EXCEPTIONS. All exceptions and/or deviations shall be included in the vendor's quote, in the area of the quote affected by the exception and/or deviation. The vendor shall identify each requirement, clause, provision or term and condition for which exceptions and/or deviations are requested. Each exception and/or deviation identified shall be fully explained including sufficient justification as to technical problems, cost savings, and/or benefits to the USCG so that the USCG can thoroughly evaluate the vendor's input and determine if it is in the best interest of the USCG to amend the solicitation. The USCG reserves the right to reject any quote that includes any exceptions and/or deviations from the USCG's requirements, which may result in the quote being determined unacceptable, removed from further consideration, and deemed un-awardable. EVALUATION: The resulting purchase order from this solicitation will be issued as a FIRM FIXED PRICE purchase order. The award will be made to the Offeror submitting the lowest priced quotation. The USCG intends to award the task order based on the initial quote without engaging in exchanges. However, the USCG reserves the right to conduct exchanges with one or more of the vendors if determined by the Contracting Officer to be necessary and in the best interests of the USCG. The USCG may reject any or all quotes if such action is in the public interest and waive informalities and minor irregularities in quotes received. Vendors are strongly encouraged to submit their best quote in response to this solicitation. The Government will first review the quotes for completeness/compliance (everything required to be submitted has been submitted). If a quote is found to be incomplete/non-compliant, it may be removed from the evaluation process, and it will not be further evaluated. Then the Government will list the remaining quotes by price, lowest to highest, and will begin the technical quote evaluation with the lowest priced Offeror. Upon finding the Offeror who meets the technical requirements and specifications (i.e. technical acceptability), the Offeror's price will be evaluated for reasonableness. If the first quote evaluated is technically acceptable with a price that is reasonable, evaluation will stop. If the first quote evaluated is either not technically acceptable or has a price that is not reasonable, the evaluation will continue. Once the lowest reasonably priced, technically acceptable quote is found evaluations will stop.