Request for quote #2025-69 Medicare Cost Report

The contract involves providing consultation services to Clackamas County’s Health Centers Division for the preparation, completion, and submission of the annual Medicare Cost Report, extending through June 30, 2031. The scope includes assisting with all aspects of the reporting process, from planning and documentation to final submission and CMS acceptance, with ongoing support until the report is approved. The project is estimated at a total value of approximately $100,000, with the contractor required to supply detailed hourly rates for staff, a proposed not-to-exceed total, and relevant experience and references. The procurement emphasizes strict adherence to federal regulations, including HIPAA compliance and a Business Associate Agreement, as well as local and state statutes, such as Oregon Revised Statutes and Clackamas County procurement rules. Quotes must be submitted electronically via Bid Locker by September 23, 2025, and are evaluated based on experience, staff qualifications, price, references, and project approach, with the County reserving broad discretion in award decisions. The contractual and procurement framework incorporates various federal, state, and local clauses, including confidentiality, criminal background checks, and federal contracting requirements. The contract is governed by the County’s sample personal services agreement, with specific provisions for confidentiality, HIPAA compliance, key personnel, and cooperative contracting. Deliverables include a detailed work plan, documentation, and timely submission of the Medicare Cost Report, with acceptance contingent upon conformance to specifications and standards. Payment is made upon completion and submission of the report, with invoices sent to the County’s designated address. The RFQ stipulates a maximum of five pages for the proposal, prohibits email or oral submissions, and requires the submission of all required documentation within the specified deadline, ensuring a transparent and compliant procurement process.