Request for Quote (RFQ) Disaster Supplies

The Orange County Transportation Authority is seeking quotes from qualified vendors to establish a blanket purchase order for the restocking of disaster supplies. The contract has a total budget of 45,000 dollars for a three-year term effective from December 1, 2026, through November 30, 2029, with an annual spending limit not to exceed 15,000 dollars. Required supplies include 3-day disaster kits, individual first aid kits, military-style oversize cots, linen sets, and IPX4 water-resistant LED flashlights. All items must be in new condition, and specific restrictions apply to medical supplies, permitting only single-use, over-the-counter medications and generic dust masks while strictly prohibiting prescription drugs and NIOSH or CalOSHA regulated respirators. Strict quality and packaging standards are mandated, particularly for consumables. Food and water must have a manufacturer-stated shelf life of at least 20 years, with a minimum of 15 years remaining upon delivery, though U.S. Coast Guard approved pouches and food bars are permitted with a 5-year shelf life. Linen sets must be individually vacuum packed, and water must be supplied in one-liter bottles with six bottles per case. The agreement is governed by California law and includes standard provisions for indemnification, termination for convenience, and equal employment opportunity. Payments are issued within 30 days of receipt of itemized invoices, which must reference the blanket purchase order number and the authorizing staff member.