Request for Quotes- Vemco Acoustic Receivers for Species Monitoring

This solicitation issued by Escambia County’s Natural Resources department seeks quotes for Vemco acoustic receivers and tags compatible with VRTx-69khz and NexTrak AR Receiver-69khz technology to expand existing species monitoring efforts in partnership with the United States Geological Survey (USGS). The procurement focuses on acquiring new, current standard production models of these receivers and tags, emphasizing compatibility with the County’s ongoing acoustic monitoring program. Interested vendors are required to submit detailed quotes including specification comparisons, pricing reflecting iTAG discounts, and supporting technical documentation. Proposals must be submitted electronically via the OpenGov Procurement portal by December 23, 2025, with inquiries due by December 22, 2025. The County will evaluate submissions primarily on price and compliance criteria, although no formal weighted evaluation factors are provided. The contract is structured as a firm fixed-price agreement and includes clauses addressing product warranties, delivery, packaging, and acceptance at the place of destination within Escambia County, Florida. Contractors bear title and risk of loss until acceptance by the County and are responsible for ensuring all items meet required specifications and OSHA standards. Special contract requirements mandate compliance with a drug-free workplace program, use of the E-Verify system for employment eligibility (extended to subcontractors), and disclosure of conflicts of interest, gifts, or contingent fees. Licensing and certification confirming legal authority to operate in Florida are required. The County reserves rights to increase quantities by up to 10% without renegotiation, and contractor submissions must adhere to strict no-lobbying provisions during the solicitation blackout period. The contract also emphasizes adherence to Florida public records laws, standard commercial packaging, and thorough documentation to verify product equivalency and interoperability with existing systems.