Residential Electrical Distribution and backup power system upgrade for U.S. Embassy Quito at Government Owned Residential compound Ziba
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Embassy Quito is soliciting proposals under RFP 19EC7526R0005 for the design, installation, and commissioning of a new three-phase medium-voltage electrical distribution system and a 100 kVA+ backup power generator at the Government-Owned Residential Compound Ziba in Cumbayá, Quito. The work includes civil and structural modifications, grounding system validation, coordination with local utility providers, and full compliance with U.S. and Ecuadorian standards such as OSHA, USACE EM 385-1-1, Ecuadorian NEC, and INEN 19:20, with the more stringent requirement governing in case of conflict. Performance must be completed within 60 calendar days after notice to proceed, with work beginning no later than 17 days after award. Proposals must be submitted electronically in separate technical and pricing volumes, with files not exceeding 30MB and formatted in MS-Word, MS-Excel, or Adobe PDF. Only responsive proposals that include the executed SF-1442, Section B pricing, Section K certifications, and proof of active SAM registration will be considered. The solicitation requires a pre-proposal conference to be held on August 3, 2026, at the Ziba compound, and all questions must be submitted in writing by August 11, 2026. The award will be made on a Lowest Price, Technically Acceptable (LPTA) basis, with technical acceptability evaluated based on proposed work information, qualifications of the project superintendent and subcontractors, past performance, and the submission of a detailed Gantt chart schedule. No trade-offs between price and technical merit will be permitted. Offerors must submit detailed engineering designs, as-built drawings, a Quality Control Plan, a Site-Specific Safety Plan, and an Activity Hazard Analysis for each construction activity. Security requirements are stringent: all personnel must be vetted by Embassy security, with names, national ID numbers, and biographical data submitted prior to work commencement; the Government may deny or revoke access at any time for national security reasons. Contractors are required to provide performance and payment bonds totaling 20% of the contract value or an irrevocable letter of credit within 10 days of award, with bond durations extending up to one year after final acceptance. Custom clearance responsibilities fall on the contractor for all tools and equipment imported to site, and all temporary facilities must be removed at
General Info
Agency
NAICS
Place of Performance
Quito, EC-P, ECUSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Dear Prospective Quoter:
Subject: Request for Proposals number 19EC7526R0005
Enclosed is a Request for Proposals (RFP) for Residential Electrical Distribution and backup power system upgrade for U.S. Embassy Quito at Government Owned Residential compound Ziba. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1442 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial Proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on August 3, 2026, at 11:00 am Quito Time at Ziba residences compound located located in Cumbayá, at the intersection of Humberto Fierro and Cesar Borja streets. Prospective offerors should contact quitoprocurement@state.gov for additional information or to arrange entry to the residences.
Direct any questions regarding this solicitation in writing to Mr. Matthew Madden, Contracting Officer to quitoprocurement@state.gov before August 11, 2026, at 16:00 hours Quito time.
Proposals are due by September 4, 2026 before 16:00 hours Quito time. No Proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to quitocontracts@state.gov, It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
The technical and economic proposals must be submitted separately. Do not include pricing within the technical proposal. Failure to that may deem the offeror’s proposal to be considered non-responsive.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1442
2. Section B, Pricing
3. Section K Representations and Certifications
4. Additional information as required in Section L
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of bid submission shall deem the offeror’s quote to be considered non-responsible to the solicitation instructions and requirement and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
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