RFA-25-190-WAP-Assistance Program

The Alamo Area Council of Governments (AACOG) is soliciting qualified Texas-licensed contractors to provide comprehensive energy conservation, accessibility renovations, and home repair services under the Weatherization Assistance Program (WAP), Amy Young, and Homes for Texas Heroes programs. The contract term is scheduled to begin May 1, 2025, with an anticipated end date of December 31, 2025, contingent on funding and AACOG approval, with potential extensions up to five years. Services will be performed on both single-family and multi-family residential units within AACOG’s service area in Texas. The scope includes delivering energy-efficiency retrofits for low-income clients, accessibility modifications for individuals with disabilities, and home repairs/modifications for veterans, all adhering to stringent state and federal standards such as DOE weatherization guidelines, TDHCA material standards, ADA accessibility requirements, and lead safety protocols. Contractor selection will be based on a best value, trade-off methodology evaluating factors such as licensing and a minimum of three years’ relevant experience, lead safety certification for staff, ownership and expertise with required tools and equipment, appropriate insurance coverage, financial stability, and demonstrated past performance supported by references. Applicants must rigorously comply with federal and state laws encompassing environmental protection, wage standards, non-discrimination, debarment, and reporting requirements. The contract is structured as a fixed-price, indefinite delivery/indefinite quantity (IDIQ) agreement governed by a detailed standard price list covering materials and labor for a wide range of weatherization, repair, and modification tasks. Contractors are responsible for quality control, obtaining necessary permits, thorough documentation, and correction of deficiencies within mandated timeframes. Work undergoes mandatory on-site inspection by AACOG professionals prior to acceptance and payment. Payments are processed post-final inspection upon submission of required reports and invoices. The solicitation prescribes strict application submission guidelines including formatted proposals, certifications, conflict of interest disclosures, and relevant socioeconomic status attestations. AACOG maintains oversight authority, including contract termination rights for non-compliance, and enforces comprehensive administrative controls to ensure adherence to programmatic, regulatory, and reporting standards throughout contract performance.