RFB-605-2600000627-1 | Count Station Maintenance

The Kentucky Transportation Cabinet Division of Planning is soliciting contracted services for the maintenance and repair of traffic data collection stations across the state, with awards to be made by region. Vendors must bid on all line items within a single region to be eligible for award, and proposals must not include more than one model or brand per item unless tiered pricing is requested. The work involves installing and maintaining electrical systems at remote locations, including meter bases, service disconnect panels, conduit, weatherheads, GFCI receptacles, and grounding systems that meet utility company specifications, as well as anchoring systems using expanding-type non-rock anchors with a minimum area of 135 square inches. All materials must be new, of the latest model year, and in first-class condition, with no substitutions permitted without written approval from the Engineer. Technical documentation including equipment specifications, product literature, drawings, and NCHRP 469 Appendix A specifications must be submitted electronically for material approval prior to use. The contract requires compliance with Buy America and BABA regulations, mandating that all steel and iron materials be manufactured exclusively in the United States, with vendors furnishing certifications from manufacturers. Additionally, Disadvantaged Business Enterprise (DBE) participation must be certified, and bids lacking this documentation will be rejected outright. Vendors must be registered in the Commonwealth’s eProcurement system via the Vendor Self Service portal and submit bids electronically by the deadline of July 2, 2026. Required attachments include a completed vendor bid sheet, Certificate of Insurance with an AM Best rating of B+ or higher, Non-Collusion Certification, Buy America/BABA Certification, DBE Certification, and, for foreign entities, a valid Certificate of Authority from the Kentucky Secretary of State. All shipments must comply with F.O.B. Destination Freight Prepaid and Allowed terms, with the vendor responsible for all freight charges and filing claims. Permanent labeling and marking are required on poles, wire, and cable, including NEC-compliant identification and red warning tape with a one-inch black legend. Payment will occur within thirty working days of receipt of goods and proper invoice, with a one percent monthly penalty for late payments, and vendors must submit field reports with each invoice detailing work performed and materials used. Performance is subject to evaluation based primarily on price (95% weight) and response time (5% weight), with pass/fail gates including regional bidding compliance, single-brand limits, technical documentation sufficiency, and vendor responsibility based on past performance. The contract prohibits self-insurance, captive