RFB-758-2600000681-2 | Generator Startup/Setup, Repairs, and Maintenance Services

The Commonwealth of Kentucky, through its Office of Procurement Services under the Finance and Administration Cabinet, is soliciting bids to establish a Master Agreement for Generator Startup/Setup, Repairs, and Maintenance Services across state agencies throughout the state. The contract is open exclusively to service and repair of existing generators and explicitly excludes the sale of generators themselves. Bidders must demonstrate authorization to service specific manufacturer equipment, as failure to list all authorized manufacturers on the Bid Sheet results in immediate disqualification. Proposals are evaluated on a best value ranking approach using a 100-point system, with price accounting for 88 points based on the lowest submitted unit rates and serviceable districts contributing up to 12 points—one point per Kentucky county or region the vendor can reliably serve. All pricing must be submitted on Attachment A, while only a $0.01 unit price is entered electronically. The contract has an initial term through August 31, 2027, with potential for four optional two-year extensions. Services are required at various locations statewide, including high-risk facilities such as veterans centers and mental health hospitals, where emergency response must occur within one hour of notification and on-site presence within two hours. Payment is governed by KRS 45A.453, requiring settlement within thirty working days of invoice receipt or service acceptance, and all repair parts must be provided at cost with no markup, accompanied by rating labels and certified as new and of standard commercial quality. Contractors must comply with NFPA, state, and federal safety standards, perform required 4-hour Load Bank Tests and oil sampling, and supply all necessary operating manuals. Insurance requirements include $1 million per occurrence/$2 million aggregate commercial general liability, $1 million combined single limit automobile liability, and $1 million per claim professional liability insurance, all from carriers rated B+ or higher by AM Best, with the Commonwealth named as an additional insured on a primary and non-contributory basis. Foreign entities must register with the Kentucky Secretary of State and submit evidence of authority, and all bidders must complete Revenue Form 10A100 for tax registration. Kentucky Correctional Industries receive a 20% point preference, and qualified bidders, including certain nonprofits, receive a 15% preference. Contractors are subject to prohibitions on energy company boycotts, trade boycotts of jurisdictions with open trade relations with Kentucky, and employing lobbyists convicted of related crimes within the last five years. Full access to contractor records is reserved, and past poor performance within the last