RFB: Off-Site Sewer Installation Materials, Newcas

The Chickasaw Nation Construction Services Division is soliciting bids for materials required for the off-site sewer installation at the Newcastle Medical Center, under solicitation number 27398. Bids must be submitted exclusively via email to Stephen Shahan at stephen.shahan@chickasaw.net no later than 3:00 p.m. on Tuesday, August 4, 2026. The scope encompasses supplying all materials for a sanitary sewer and force main system, including 8-inch HDPE SDR 11 AWWA C904 force main piping, 12-inch SDR 35 PVC gravity sewer piping, fittings, manholes, tracer wire, warning tape, air relief valves, plugs, adapters, and both steel and poly casing materials. Bidders are required to price mandatory alternates for casing materials and may submit voluntary value engineering alternatives, all of which must be clearly listed on the bid form. Materials must be delivered to the job site with unloading coordinated directly through the Chickasaw Nation Utility Team, and all items must comply with Specification 33 31 00 and the applicable construction documents. Bids must reflect accurate pricing under the assumption that any ambiguities in scope should be resolved by selecting the more costly and complete interpretation. All purchases are exempt from state and local taxes due to the Chickasaw Nation’s sovereign status, and bid prices are protected for 30 days from bid opening, after which vendors are no longer shielded from industry-wide material cost increases. The award is expected to be made to the lowest responsible bidder under a Lowest Price Technically Acceptable framework, with no formal evaluation weights or adjectival ratings specified. The solicitation does not include CLINs, contract value estimates, formal packaging or marking requirements, or detailed delivery timelines beyond the bid deadline. Bidders must acknowledge receipt of any addenda issued, and all submissions must be complete, with no partial or incomplete bids accepted. No formal FAR clauses, representations, certifications, or contract administration details such as payment offices or COR/COTR designations are included, as this is a tribal procurement governed by Chickasaw Nation procedures rather than federal acquisition regulations.