RFI: FSG 53 Hardware & Abrasives and FSG 62 Lighting Fixtures & Lamps Project

DLA-Aviation, Richmond is conducting market research to identify potential sources that may possess the expertise, capabilities and experience to provide a strategic support solution that will provide supply inventory and distribution capabilities for a combined effort for all NSNs under Federal Supply Group (FSG) 53 Hardware and Abrasives & FSG 62 Lighting, Fixtures and Lamps. In addition, DLA-Aviation is attempting to learn about the commercial industry's best practices and implement a solution that leverages commercial supply chains. This agency anticipates a ten-year award for this proposed contract with the possibility of multiple awards. Scope of Project: The scope of this project is reflected in the attached list of NIINs for both FSG 53 and 62. The NSNs are from the following Federal Supply Classes (FSCs): Federal Supply Group 53 - Hardware and Abrasives: FSC 5301 | Historical FSC FSC 5305 | Screws FSC 5306 | Bolts FSC 5307 | Studs FSC 5310 | Nuts and Washers FSC 5315 | Nails, Machine Keys, and Pins FSC 5320 | Rivets FSC 5325 | Fastening Devices FSC 5330 | Packing and Gasket Materials FSC 5331 | O-Ring FSC 5335 | Metal Screening FSC 5340 | Hardware, Commercial FSC 5341 | Brackets FSC 5342 | Hardware, Weapon System FSC 5345 | Disks and Stones, Abrasive FSC 5346 | Historical FSC FSC 5350 | Abrasive Materials FSC 5355 | Knobs and Pointers FSC 5360 | Coil, Flat, Leaf, and Wire Springs FSC 5361 | Historical FSC FSC 5365 | Bushings, Rings, Shims, and Spacers FSC 5390 | Historical FSC FSC 5395 | Historical FSC Federal Supply Group 62 - Lighting Fixtures and Lamps Anticipated Scope: FSC 6210 Indoor AND Outdoor Electric Lighting Fixtures Includes airport, railroad platform, stadium, and street lighting fixtures. Excludes nonelectrical outdoor fixtures; signal fixtures; nonelectrical indoor fixtures. FSC 6220 Electric Vehicular Lights AND Fixtures Includes automotive, marine, railroad, and aircraft lights and fixtures. Excludes nonelectrical vehicular fixtures. FSC 6230 Electric Portable AND Hand Lighting Equipment Includes floodlights; searchlights; extension lights. Excludes nonelectrical portable and hand lighting equipment; signal and alarm equipment. FSC 6240 Electric Lamps Includes fluorescent lamps; incandescent lamps, large and miniature; light emitting diode lamps; mercury lamps; sodium lamps. FSC 6250 Ballasts, Lampholders, AND Starters FSC 6260 Nonelectrical Lighting Fixtures Includes lanterns, nonelectrical; hand and portable carbide lamps; candles. The wholesale supply, storage and distribution for hardware and abrasives & lighting, fixtures and lamps. Procurement (and/or manufacturing) of hardware and abrasives & lighting, fixtures and lamps to support DLA's worldwide demand based upon shared forecasts; to include customer direct shipment, supply chain management functions, such as material forecasting, acquisition, storage, timely re-supply and readying the material for shipment. Distribution of hardware and abrasive & lighting, fixtures and lamps items to hundreds of DLA customers throughout CONUS and OCONUS locations, including Foreign Military Sales (FMS); distribution includes palletizing, packing, marking and labeling of all items for shipment. Planned/forecasted items will be in compliance with TDD standards for high volume items. Proposed support for non-forecastable items (DLA items coded AAC J and Z) would be lead time-away, shipped directly to vendor. Collaboration with DLA and customers on projected and anticipated demands. The Government expects a variety of options for the government to consider including pros, cons, and risks. Request for Information (RFI) Questions: (Please answer in detail) Please provide your CAGE, Company name, address, and point of contact information: RFI Questions: 1. The proposed NIIN population is significant in size. DLA is proposing to divide the population into several buckets as follows: Bucket A - Forecastable NIINs with consistent, recurring demand (AAC D and Z). Support for these NIINs is customer direct. The vendor is responsible for forecasting, procurement, storage and distribution within time definite delivery (TDD) standards. Bucket B- Non-forecastable NIINs with inconsistent, irregular demand (AAC Z and AAC J). The vendor is responsible for supporting these NIINs on a lead-time away basis. Bucket C - items with no anticipated demand. These NIINs are part of the contract but unpriced at the time of award. The vendor is responsible for pricing and supporting these NIINs if a demand is realized during the contract period. Does your company have the capability /resources to provide supply support for the attached groups of items as outlined above? If not please describe how you would refine the population to make it supportable. 2. DLA Is considering line by line pricing for NIINs that represent 90% of the anticipated spend (Bucket A) and wedge pricing for the remainder of the NIINs (Bucket B). Bucket A is anticipated to be 20,000 plus NIINs. Does your company have the capability to price such a population in a 120 day period? Wedge pricing would be established utilizing DLA historical system pricing with an applied escalation factor for each NSN. The escalated price would then be multiplied by the estimated annual demand quantities to establish a "total" price for the NIINs in the wedge group. Payment to the contractor would be executed on a monthly basis; total price divided by 12. At the end of a period of time to be determined, DLA and the contractor would reconcile; monthly payments to actual costs for any NSNs procured. An adjustment factor to account for unknown risk would be negotiable. Is this type of pricing methodology acceptable for your company? If not, what kind of methodology would you propose? 3. Please provide a rough percentage of what your supply, storage and distribution percentage would be for Bucket A? 4. Please describe the estimated labor costs it would take to manage the scope of work associated with Bucket A. 5. Please identify known manufacturers that will not source through distributor networks or that have limited distributor agreements (i.e. license agreements) 6. What limitations or challenges would you, as a distributor, face in supporting both FSGs? Summary Information: Additional materials, suggestions, and comments are encouraged. In addition, an industry day and one-on-one Q&A will be held on December 11, 2018 at Defense Supply Center Richmond, VA. Please submit your responses and comments to the RFI AND register for the Industry Day no later than November 28, 2018 via email to the point of contact below. Contractors planning to attend the Industry Day are highly encouraged to submit a response to the RFI as this information will be utilized to structure the content of the Industry Day topics. The purpose of this RFI is to allow industry to provide input regarding not only your capabilities relative to the proposed requirement, but also to provide input of your experience and best practices that will allow the Government to develop an acquisition/solicitation strategy. Although the Government will provide a conference line for the morning session only for those contractors not wishing to travel, the Government highly encourages all interested parties to attend in-person. Conference lines typically do not facilitate a robust exchange of information. This Industry Day will differ from previous FSG Industry Days in that the morning session will be a quick over view of the proposed, combined FSG effort, followed by one-on-one meetings with ALL companies that choose to attend. Time slots for one-on-ones will be assigned based on the order of request. Please send your responses to the RFI questions to the following point of contact via e-mail: Email to: Michael.Gargiulo@dla.mil DLA-Aviation Attention: Michael Gargiulo, Program Manager 8000 Jefferson Davis Highway, 33H/97 Richmond, VA 23297-5100 Disclaimer: In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the government to form a binding contract. This RFI is issued for information and planning purposes only and does not constitute a solicitation. The government does not intend to award a contract on the basis of this RFI or to otherwise pay for information received in response to this RFI. All information received in response to this RFI that is marked proprietary will be handled accordingly. Responses to the RFI will not be returned. Information provided in response to this RFI will be used to assess tradeoffs and alternatives to determine how to proceed with the acquisition process. Responders are solely responsible for all expenses associated with responding to this RFI. Primary Point of Contact: Program Manager: Michael Gargiulo Michael.gargiulo@dla.mil Alternate Point of Contact: Project Manager: Rita Stocks rita.stocks.ctr@dla.mil