RFI/Sources Sought – P-Card Commercial Card Compliance Solution

The City of Fort Worth is conducting market research through a Request for Information (RFI) to identify qualified financial institutions and commercial card providers capable of delivering a Purchasing Card (P-Card) solution that enforces automated compliance with Texas state law and City procurement policies, particularly the $3,000 annual aggregate spend limit per vendor. The solution must integrate seamlessly with the City’s Oracle PeopleSoft ERP system to enable real-time transaction authorization, merchant normalization, and supplier mapping, while enforcing configurable rules for department-level and program-specific spending thresholds. The system is required to support Merchant Category Code restrictions, electronic receipt capture, transaction limits, audit-ready reporting, and robust fraud detection without requiring custom development, with pricing models expected to be no-cost or revenue-funded through interchange fees. Security and compliance are central, with vendors expected to demonstrate full PCI compliance, strong data protection measures, high system availability, and alignment with federal standards such as FISMA or FedRAMP where applicable. The RFI does not establish a binding procurement or award timeline, nor does it specify evaluation criteria, contract clauses, line item pricing, or physical delivery requirements, as it is strictly a sources sought notice aimed at gathering industry capabilities for future solicitation planning. Respondents must provide detailed information on their company background, solution architecture, implementation plan, customer references, support model, and how their system handles policy exceptions for contract-based vendors. While no formal representations, certifications, or socioeconomic requirements are mandated — including UEI, CAGE codes, or small business status — the City expects submissions to be concise and comprehensively address all listed technical and operational requirements. The place of performance is Texas, and responses are due by August 10, 2026, through the City’s BonfireHub portal, though no submission format, page limits, or file type specifications are prescribed, leaving flexibility for vendors to present their offerings clearly and efficiently.