RFI: USDA Office of the Chief Financial Officer (OCFO) Invoice Processing Platform

The United States Department of Agriculture Office of the Chief Financial Officer is seeking market intelligence through a Request for Information to guide the future procurement of an Integrated Utilities and Telecommunications Expense Management and Invoice Processing Managed Services platform. This effort, identified by solicitation number 12314426R001 and posted on May 7, 2026, with a response deadline of May 27, 2026, is classified as a Total Small Business Set-Aside under FAR 19.5 and falls under NAICS code 517111. The platform must support approximately 14,000 utility and 6,000 telecommunications accounts across more than 500 site locations nationwide, with a primary place of performance in New Orleans, Louisiana, while integrating seamlessly with USDA’s Financial Management Modernization Initiative and other financial systems. The solution must enable centralized governance with agency-level autonomy, automate invoice intake and validation, provide inventory control, enable cost allocation by USDA’s organizational hierarchy, deliver real-time business intelligence dashboards, and ensure full compliance with federal standards including FISMA 2014, NIST SP 800-series, the Privacy Act of 1974, E-Government Act Section 208, and Section 508 accessibility requirements. Responses must be submitted via a designated Microsoft Forms portal and are intended solely for market research, with no contract award expected from this RFI. The USDA expresses a clear preference for vendors that are not direct telecommunications or utility service providers to mitigate potential conflicts of interest, though such vendors may still respond if they provide a detailed disclosure and mitigation plan. The system must be commercially available, scalable, and configurable without additional development costs, with secure API and SFTP integration capabilities. No formal contract clauses, evaluation factors, pricing details, delivery schedules, or binding requirements are included in this RFI, as it is non-binding and structured to inform a future solicitation. The contracting office is located in Fort Collins, Colorado, and primary points of contact are Diana Rath and Nnenna Njoku. While no specific key personnel, clearance levels, or inspection procedures are mandated at this stage, future procurement efforts will likely incorporate feedback on system maturity, federal experience, and operational readiness. The Government is not seeking any representations, certifications, or firm pricing at this time, and no payment office details, accounting codes, or invoicing mechanisms are specified beyond general expectations for integration with federal financial systems