RFP-03A-202604079 | Body Scanner for Adult Correctional Facility

The State of Maine Department of Corrections is seeking a full-body X-ray scanning system to detect metallic and non-metallic contraband, including weapons, drugs, and cell phones, concealed under clothing or within body cavities at the Mountain View Correctional Facility. The system must meet strict safety and performance standards including ANSI/HPS N43.17-2009 and ANSI/IEEE N42.47-2010 for radiation safety, ensure operator protection through a designated safety zone, and guarantee secure data handling in compliance with Maine’s cybersecurity policies, with no external transmission of images permitted. Proposals must include comprehensive technical documentation through seven required appendices covering qualifications, subcontractor details, technical compliance assessments, imaging examples, and cost breakdowns, all submitted in strictly defined electronic formats with a maximum file size of 15MB each. The evaluation is based on a best-value trade-off approach, weighting Proposed Services at 60%, Cost Proposal at 25%, and Organizational Qualifications at 15%, with cost scores calculated using a mathematical formula based on the lowest bid. The contractor must deliver, install, and commission the system at the facility by July 1, 2026, provide training for staff, and offer a five-year maintenance plan with guaranteed spare parts and software updates. The contract has a base term of two years with two optional one-year renewals contingent on funding and satisfactory performance, and the awardee must operate as an independent contractor under state law. All submissions must be made electronically through the Maine Vendor Self Service portal by June 11, 2026, with no best and final offers permitted, and adherence to compliance codes Y/C/N for each technical requirement is mandatory. The bidder must certify absence of debarment, fraud, or use of prohibited IT systems and meet all formatting and structural requirements without deviations, as non-compliance will result in disqualification.