RFP-03A-202604079 | Body Scanner for Adult Correctional Facility

The solicitation RFP-03A-202604079 issued by the State of Maine Department of Corrections seeks proposals for procuring a full-body X-ray scanning system designed for adult correctional facilities, specifically intended for installation and use at Mountain View Correctional Facility in Charleston, Maine. The primary purpose of the scanner is to detect metallic and non-metallic contraband such as weapons, drugs, and cell phones on or within incarcerated individuals during intake, random, and for-cause searches, with an expected scanning volume of approximately 1,000 scans annually. The system must comply with applicable radiation safety standards (ANSI/HPS N43.17-2009, ANSI/IEEE N42.47-2010), adhere to privacy protections in line with PREA guidelines, and maintain secure data handling, including audit logging and role-based user access, while operating reliably within specified environmental parameters. The contract includes comprehensive deliverables such as installation, configuration, training, software for exposure tracking and data storage, and secure data export functionality. The procurement process emphasizes a structured and firm proposal submission, requiring bidders to provide documentation organized into specified appendices including certifications, technical requirements, cost proposals, and past performance. Key evaluation factors prioritize technical approach and proposed services (60 points), followed by cost competitiveness (25 points), and organizational qualifications (15 points), all assessed to determine best value rather than lowest price alone. The contract term spans an initial two-year period starting July 1, 2026, with two optional renewal periods extending through mid-2031. Contract administration provisions indicate net-30 payment terms, with no identified security clearance requirements or small business set-asides. The solicitation uses standard State of Maine contractual provisions without individual federal FAR clauses enumerated during the proposal phase, and no packaging or MIL-STD requirements are specified beyond contractor responsibility for installation and debris removal. Offerors must disclose actual or potential conflicts of interest per state law but are not required to submit socioeconomic status or entity identifiers such as UEI or CAGE codes. Proposals must be submitted electronically through the State’s Vendor Self Service system by June 11, 2026, in specified file formats, with strict compliance to submission instructions to be considered responsive.