RFP-1155 AGENCY DECISION

This solicitation, issued by the Florida Department of Transportation, is for a term contract starting July 1, 2026, through June 30, 2027, with possible renewals up to three additional years. The contract involves Roadway Characteristics Inventory (RCI) Data Collection and Data Entry services across locations within Florida. The estimated contract value is capped at $200,000, and service quantities are indefinite but estimated at 374 gross centerline miles for both data collection and entry, which are used for bidding purposes only. The contractor’s responsibilities include field inspections adhering to specified Florida Department of Transportation (FDOT) standards, preparation of data collection reports within ten calendar days, data entry into the RCI database, and provision of written quality control procedures, organizational charts, and progress reporting. Compliance is required with multiple FDOT standards and manuals, including safety policies, traffic control criteria, and transportation data procedures. Award evaluation prioritizes the technical proposal, which has a maximum of 100 points, divided among management, technical, and work plans, alongside a price proposal worth 15 points. The Department intends to award to the highest scoring responsible and responsive vendor, with provisions for tied scores. Vendors must comply with statutory and regulatory requirements, including maintaining appropriate insurance coverage (general liability, professional liability, and workers’ compensation), public records laws, and nondiscrimination provisions. Mandatory certifications such as drug-free workplace, E-Verify compliance, and vendor certifications about scrutinized companies must be submitted. Contract administration includes invoicing on designated forms, a five-day inspection and approval period by the Department, and retention of records for three years post-final payment. The Department reserves the right to terminate the contract for convenience, enforce corrective action for substandard performance without additional cost, and perform on-site reviews to verify staff qualifications. Proposal submission requirements specify a clear two-part format separating technical and price proposals, with defined methods, file types, and deadline adherence. No performance bonds are required for this project.