RFP-25-017 PANELIST TECHNICAL ASSISTANCE

The California Arts Council is seeking a contractor to enhance statewide technical assistance for arts organizations and to improve the operational effectiveness, participation, and sustainability of its grantmaking panel systems. The contract, identified as RFP-25-017 with solicitation number 0000039612, has a maximum value of $200,000 and a performance period of 12 months, beginning on the date approved by the Department of General Services Office of Legal Services. The place of performance is Sacramento, California, and all proposal submissions must be sent via email to Procurement@arts.ca.gov by the deadline of July 3, 2026. Bidders are required to submit a completed Proposal/Proposer Certification Sheet with original signatures, along with supporting documents including the Payee Data Record (STD 204), a Confidentiality Statement, and certifications related to the Darfur Contracting Act and socioeconomic status such as California Small Business or Disabled Veteran Business Enterprise designation. The contractor must comply with state and federal regulations including nondiscrimination requirements under Gov. Code §12990 and CCR Title 2 Section 11102, the Americans with Disabilities Act, and Labor Code Section 3700 mandating workers’ compensation insurance. All data accessed during contract performance is treated as confidential with a protection obligation lasting 35 years or until the information is no longer confidential, whichever is longer, and this requirement must be flowed down to all subcontractors regardless of value. Additionally, contractors must certify compliance with public contract code sections pertaining to gender identity and court contempt findings related to NLRB orders. Payment will be administered by the CA Arts Council Operations Unit - Procurement, and all non-state entities must complete the Payee Data Record form in lieu of a W-9 or W-7. Proposals must be submitted in duplicate, with all attachments properly organized behind the certification sheet, and failure to sign this form may result in automatic rejection.